Senior Office Coordinator - Hybrid & Admin Leadership

University of Cambridge; Cambridge; Hybrid; GBP 35,000 - 52,000; Full time

Benefits offered by this job

41 days annual leave

Hybrid working

Pension scheme

Relocation expenses scheme

Cycle to work scheme

Accommodation service access

Employee assistance programme

Family-friendly policies

Job summary

University of Cambridge is seeking a Senior Office Coordinator to support the Change Support Office (UCSO). The role coordinates administrative workflows, governance support, and office operations while supervising staff and ensuring consistent processes across the office.

The post-holder will assist with budget monitoring, HR administration, recruitment, and office facilities. The role reports to the Lead: Design Coordination and offers flexible/hybrid working where operationally feasible.

Qualifications

• Experience in a senior administrative role and supervising staff.
• Excellent organisational skills with ability to prioritise across a busy office.
• Clear communication and relationship-building with colleagues and stakeholders at various levels.
• Proficient in Microsoft Office and in developing practical administrative processes.

Responsibilities

• Coordinate day-to-day running of UCSO, maintaining procedures and filing systems.
• Supervise administrative staff, allocate work, monitor progress and conduct reviews.
• Coordinate routine financial and procurement administration, including budget monitoring and invoices.
• Support recruitment, HR processes, facilities and health and safety arrangements.
• Organise meetings, diary management, papers, minutes and follow-up.

Skills

Senior administration

Staff supervision

Organisational skills

Stakeholder communication

MS Office

Process improvement

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

University of Cambridge is seeking a Senior Office Coordinator to support the Change Support Office (UCSO). The role coordinates administrative workflows, governance support, and office operations while supervising staff and ensuring consistent processes across the office.

The post-holder will assist with budget monitoring, HR administration, recruitment, and office facilities. The role reports to the Lead: Design Coordination and offers flexible/hybrid working where operationally feasible.