Senior Office Coordinator

University of Cambridge; Cambridge; Hybrid; GBP 35,000 - 52,000; Full time

Benefits offered by this job

41 days annual leave

Hybrid working

Pension scheme

Relocation expenses scheme

Cycle to work scheme

Accommodation service access

Employee assistance programme

Family-friendly policies

Job summary

University of Cambridge is seeking a Senior Office Coordinator to support the Change Support Office (UCSO). The role coordinates administrative workflows, governance support, and office operations while supervising staff and ensuring consistent processes across the office.

The post-holder will assist with budget monitoring, HR administration, recruitment, and office facilities. The role reports to the Lead: Design Coordination and offers flexible/hybrid working where operationally feasible.

Qualifications

• Experience in a senior administrative role and supervising staff.
• Excellent organisational skills with ability to prioritise across a busy office.
• Clear communication and relationship-building with colleagues and stakeholders at various levels.
• Proficient in Microsoft Office and in developing practical administrative processes.

Responsibilities

• Coordinate day-to-day running of UCSO, maintaining procedures and filing systems.
• Supervise administrative staff, allocate work, monitor progress and conduct reviews.
• Coordinate routine financial and procurement administration, including budget monitoring and invoices.
• Support recruitment, HR processes, facilities and health and safety arrangements.
• Organise meetings, diary management, papers, minutes and follow-up.

Skills

Senior administration

Staff supervision

Organisational skills

Stakeholder communication

MS Office

Process improvement

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

The Role

The University of Cambridge is seeking a Senior Office Coordinator to support the effective day-to-day operation of the University Change Support Office (UCSO). This role provides practical coordination and administrative management across the office, helping colleagues to work efficiently and ensuring that core processes remain consistent and reliable.

UCSO supports major change and transformation activity through portfolio performance, change and engagement, design coordination, governance, reporting and operational support. The post-holder will coordinate administrative workflows, meetings and governance support, shared records, routine finance and procurement administration, recruitment and onboarding activity, office arrangements and information management.

The role will supervise an Office Coordinator and line manage an Administrator supporting two technical experts seconded to UCSO in connection with work on Reimagining Professional Service provision. The post-holder will allocate and prioritise work, introduce and maintain procedures, monitor progress and provide day-to-day guidance to ensure that administrative support is responsive to changing priorities.

Working with colleagues across UCSO and the wider University, the post-holder will support budget monitoring, HR administration, office facilities, health and safety, meetings and administrative projects. The role reports to the Lead: Design Coordination.

Key responsibilities

• Coordinate the day-to-day running of UCSO, maintaining effective administrative procedures, filing and information systems, office arrangements and induction activity.
• Supervise and line manage administrative staff, including allocating work, explaining procedures, monitoring progress, supporting development and undertaking formal reviews.
• Coordinate routine financial and procurement administration, including budget monitoring, invoices, purchase orders, expenditure reports and compliance with University procedures.
• Support recruitment and other HR processes, office facilities and equipment, health and safety arrangements, and preparation for relevant audits.
• Organise office and committee meetings, including diary and room coordination, papers, minutes and action follow-up, and coordinate administrative projects to agreed timescales.

About you

• You will have experience in a senior administrative role and experience of managing or supervising staff.
• You will have excellent organisational skills and the ability to coordinate varied tasks, priorities and deadlines across a busy office environment.
• You will communicate clearly and build effective working relationships with colleagues and stakeholders at different levels.
• You will be an experienced user of Microsoft Office and able to develop, apply and improve practical administrative processes and systems.
• You will be educated to degree level or hold a Level 6 vocational qualification, or have an equivalent level of practical experience.

The Benefits

In return, you will receive an extensive reward and benefits package including:

• 41 days annual leave, including bank holidays.
• Potential for flexible and hybrid working, subject to the operational needs of the role.
• A generous pension scheme, discount portal, cycle to work scheme, access to the University accommodation service, relocation expenses scheme, employee assistance programme and family-friendly policies.

Limited funding: The funds for this post are available for 3 years in the first instance.

Applications are welcome from internal candidates who would like to apply for the role on the basis of a secondment from their current role in the University.

We welcome applications from individuals who wish to be considered for part-time working or other flexible working arrangements.

Interviews will be held in early December 2026.

Additional information regarding the role can be found within the further information file. If you wish to discuss this role in more detail, or have questions about the application process, enquiries are welcome. Please contact the team via [e-mail].

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.