Senior Leisure & Lettings Coordinator

Kenilworth Multi Academy Trust; Kenilworth; On-site; GBP 42,000 - 50,000; Full time

Job summary

Kenilworth School & Sixth Form in Kenilworth is seeking a Senior Leisure & Lettings Coordinator. The role reports to the KMAT Chief Financial Officer and line-manages the Leisure & Lettings team.

You will coordinate daily leisure services, oversee bookings, and drive community engagement, with a focus on safe, high-quality user experiences. The post covers 37 hours per week across 52 weeks, with responsibilities including staff supervision, KPI reporting, and collaboration with the Trust central

Responsibilities

• Coordinate the day-to-day delivery of Leisure & Lettings services.
• Manage and maintain the Pitchbooking system, including community bookings and instructor workload.
• Deliver school holiday programmes.
• Line manage KMAT Leisure & Lettings Coordinators and oversee staff rotas and appraisals.
• Ensure high standards of performance, safety, and customer experience at the centre.
• Monitor facilities and operations to meet leisure facility standards.
• Communicate with community users and other stakeholders as appropriate.
• Safeguard children and manage safeguarding risks between community and school use.

Job description

SENIOR LEISURE & LETTINGS COORDINATOR

Location: Kenilworth School & Sixth Form

37 hours per week, 52 weeks a year

ACCOUNTABILITIES

The appointee will be line managed by the KMAT Chief Financial Officer. The appointee will line manage the KMAT Leisure & Lettings Coordinators.

PRINCIPLE RESPONSIBILITIES:

• Coordinate the day-to-day delivery of Leisure & Lettings services.
• Ensure that the centre meets its Trust and community objectives.
• Manage and maintain the Pitchbooking system, which includes the schedule of community bookings and scheduling the workload of instructors.
• Delivery of School Holiday programmes.
• Line management and supervision of KMAT Leisure & Lettings Coordinators, including the production of weekly staff rotas, conducting staff appraisals and ensure staff meet all training requirements.
• Ensure that Leisure & Lettings staff are delivering high standards of performance at all times.
• Daily and weekly inspections of facilities to ensure that customers have the best experience, and that the centre meets appropriate standards for a leisure facility.
• Communicate and consult with community users and other stakeholders where appropriate.
• Ensure health and safety standards are upheld including overseeing the day-to-day maintenance and cleaning within the Centre.
• Responsible for marketing of KMAT Leisure & Lettings via social media and other appropriate channels.
• Attend a termly Leisure & Lettings Committee meeting and prepare appropriate reports as required in advance.
• Inform Site Manager of maintenance and repair issues in a timely manner.
• Work with Chief Financial Officer and KMAT Finance team to resolve finance queries relating to Pitchbooking and budget setting.
• With support from the KMAT Chief Financial Officer, responsible for monitoring and reporting of KPIs.
• Working with the Executives as appropriate, when liaising with external bodies for example Sport England, the Council, club coaches etc. Work with schools within the Trust to support lettings and identify new opportunities for income generation.
• Working with the Chief Financial Officer to develop the Leisure and Lettings team and its profile in the community.
• Make sure all accidents and near misses are recorded using the KMAT portal.
• Due regard for safeguarding of children and mitigating any safeguarding risks between community and school usage during the school week.

CORPORATE RESPONSIBILITIES:

To ensure that the responsibilities of the role are carried out in a way that reflects the vision and values of the Trust.

To comply with all reasonable management requests.

OTHER:

• Working in collaboration with the Trust Central Team and all Trust staff as appropriate.
• Covering for absent colleagues and undertaking other duties commensurate with the grade.
• Willingness to travel to any Academy within the Trust as required.
• Maintaining knowledge and skills in appropriate technology and undertake any training as necessary.
• Safeguarding and promoting the welfare of children of whom you come into contact with.

SUPPORTING THE WORK OF THE MULTI ACADEMY TRUST

As part of the Kenilworth Multi Academy Trust the Leisure & Lettings Manager will be expected to develop and maintain strong, positive relationships with colleagues in the Trust, and within the family of Trust academies.

SAFEGUARDING CHILDREN AND SAFER RECRUITMENT

This trust is committed to safeguarding and promoting the welfare of children and young people as required under the Education Act 2002 and expects all staff and volunteers to share this commitment. The post is subject to enhanced DBS disclosure, prohibition, references and disqualification checks.

ADDITIONAL DETAILS

Whilst every effort has been made to explain the main duties and responsibilities for the post, each individual task undertaken may not be identified. Staff will be expected to comply with any reasonable request from a manager to undertake work of a similar level.