Weekend Lettings Premises Officer

Countesthorpe Academy; Countesthorpe; On-site; GBP 4,100 - 5,000; Part time

Job summary

Countesthorpe Academy is seeking a Lettings & Premises Officer to oversee weekend bookings (one Saturday and two Sundays every four weeks). The role focuses on security, safety, and delivering a welcoming environment for community groups and hirers.

You will be the on-site contact, ensuring facilities are prepared to a high standard for weekend events and Monday morning use. The post is permanent, Grade 8, with hours typically Saturdays 8 hours and Sundays 8 hours, up to 50 weeks per year, and

Qualifications

• Customer-focused and able to work on own initiative.
• Strong communication and frontline service skills.
• Reliable in handling security and safety procedures.

Responsibilities

• Opening & Closing: unlock and alarm zones for bookings.
• Punctuality: site ready 15 minutes before bookings.
• Vigilance: monitor for unauthorised access or vandalism.
• Key Holding: manage security systems during out-of-hours periods.
• Risk Management: ensure hirers follow rental agreements and safety policies.
• Emergency Response: act as Fire Warden and First Aid contact during shifts.
• Inspections: perform pre- and post-hire checks for damage or maintenance.
• Procedures: follow evacuation and lockdown procedures.
• Decision making: cancel sessions in bad weather as needed.
• Front of House: welcome hirers and assist with equipment and directions.
• Liaison: represent LiFE Multi-Academy Trust to users.
• Communication: maintain excellent user communications and service.
• Administration: use Schoolhire booking system for daily bookings.
• Collaboration: work with letting and premises teams for clarity.
• Cleanliness: perform spot cleaning and maintain hygiene.

Job description

Lettings & Premises Officer (One Saturday and two Sundays every 4 weeks)

Required ASAP

Grade: 8 (£14.82 per hour)

Permanent

Actual Salary £4,556 (Potential for overtime and job share)

Typical Saturday hours: 07:45am to 16:15pm

Typical Sunday hours: 09:00am to 17:00pm but can vary week to week

With opportunities to undertake overtime when available

The closing date for completed applications is midday, Monday 29th June 2026, with interviews taking place soon after. Please note that we reserve the right to close the vacancy early if suitable candidates are found.

The Academy offers a wide range of facilities including:

200 Seat theatre and bar – Suitable for hosting dance, music and other events

Sports hall - 4 badminton court, multi-sports, multi-activity

Floodlit Sports Courts - suitable for football, netball, hockey, tennis

Activity Studio – Typically used as a dance studio; with mirrors

Gymnasium – Suitable for fitness classes and sessions for youngsters

Playing Fields – 6 grass pitches to suit different age groups

Meeting room / classrooms / lounge - various sizes, tables and chairs, dividable, interactive whiteboards, refreshments

You will be responsible for providing a secure, clean, and welcoming environment for community groups, sports clubs, and private hirers. You are the primary point of contact on-site, responsible for the physical security of the buildings, the health and safety of the occupants, and ensuring that all facilities are prepared to the high standard required for both the weekend hirers and the students returning on Monday morning.

The successful candidate will be customer focused, able to work off their own initiative and confident in his/her ability to manage community use of a school site. You will be someone who believes they can make a positive difference to the lives of the local community, facilitating participation in different activities across the range of facilities on-site, serving customer needs as appropriate.

LiFE Multi Academy Trust is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment.

All offers of employment will be subject to a DBS check and an online search.

Job Profile

Job Title: Lettings & Premises Officer (One Saturday and two Sundays every 4 weeks)

Grade and Salary: Grade 8 (points 15 to 18)

Hours/Weeks: Saturday 8 hours and Sunday 8 hours/up to 50 weeks per year with opportunities to undertake overtime when available

Conditions of services: Local Government conditions of service

Responsible to: Trust Head of Community Use

Functional relationships

• Lettings Team
• Estates managers
• Health and Safety Manager
• Head of School
• Site/premises staff across the Trust
• Facilities Manager
• Finance Team

Job Purpose

To provide a secure, clean, and welcoming environment for community groups, sports clubs, and private hirers during weekend shifts. You are the primary point of contact on-site, responsible for the physical security of the buildings, the health and safety of the occupants, and ensuring that all facilities are prepared to the high standard required for both the weekend hirers and the students returning on Monday morning.

Key Responsibilities

Site Security & Access Control

• Opening & Closing: Managing the unlocking and alarming of specific zones required for bookings.
• Punctuality: Ensuring that the site is ready to welcome hirers 15minutes before the start of the booking.
• Vigilance: Monitoring the site to prevent unauthorised access or vandalism.
• Key Holding: Taking responsibility for the integrity of the school’s security systems during "out of hours" periods.

2. Health, Safety & Compliance

• Risk Management: Ensuring hirers adhere to their rental agreements and health and safety policies (e.g., fire safety, capacity limits).
• Emergency Response: Acting as the designated Fire Warden and First Aid contact during the shift.
• Inspections: Conducting "pre-and-post" hire checks to identify and report any damage or maintenance issues.
• Procedures: Following the escalation policy in the event of an on-site emergency including evacuation, invacuation and lockdown procedures.
• Decision making: taking responsibility for cancelling sessions in the case of bad weather or other unforeseen circumstances using the hirer contact information found on SchoolHire.

3. Customer Service & Lettings Support

• Front of House: Welcoming hirers, directing them to their locations, and assisting with equipment setup (e.g., sports nets, AV equipment). Serving customers to facilitate purchases e.g. swim badges, swim goggles, refreshments; hire of equipment or dealing with enquiries.
• Liaison: Acting as the face of LiFE Multi-Academy Trust, ensuring that community users feel supported and valued.
• Communication: Providing excellent communication and customer service with all user groups and assisting them in ensuring they have the best experience.
• Administration: Engaging with Schoolhire booking system to check the day’s bookings at the start of the shift, accepting on the day bookings as appropriate, adhering to the information provided by the Lettings team.
• Collaboration: Liaising closely with both premises and letting teams to ensure clarity of information regarding each booking.

4. Facilities Maintenance

• Cleanliness: Performing "spot cleaning" between bookings and ensuring changing rooms and toilets remain hygienic.
• Turnaround: Ensuring the site is "reset" on Sunday evening so that the school is fully operational for students and staff on Monday morning.
• General: Light decorating, maintenance and repairs as advised, stock maintenance.
• Pools: Carrying out pool plant responsibilities (training will be provided). Must be able to swim.
• Repairs: Carrying out emergency security repairs where possible or contact the appropriate contractor.
• Risk assessment: Complete relevant risk assessment and COSHH and contractor management paperwork as required.
• Keys: Maintain duplicate sets of keys for all rooms and equipment.

5. Training

• Training: Undertaking appropriate training and development for your role including refresher training led by both the Lettings and the site facilities managers at each school.
• GDPR: Being familiar with the demands of the Data Protection Act and GDPR regulations.
• Duties: Performing additional duties related to the role as required

Special Notes and Conditions

The nature of the work necessitates strict confidentiality, no information obtained during or after working hours should be discussed other than with relevant staff.

Any other duties as reasonably requested by the Executive Head Teacher/CFO/COO/Heads of School

This job description sets out the duties and responsibilities of the post at the time of appointment. Such duties and responsibilities may vary from time to time without changing the general character of the duties or the level of responsibility entailed. Such variations are a common occurrence and cannot themselves justify a reconsideration of the grading of the post.

Countesthorpe Academy

Mrs Aitcheson, Headteacher

Chris Ripley – Head of Community Use

LiFE Multi Academy Trust