Senior Fund Administrator

Aztec Services (Guernsey) Limited; St Peter Port; Hybrid; GBP 28,000 - 42,000; Full time

Benefits offered by this job

Discretionary bonus scheme

Flexible, hybrid working

Ability to work abroad for up to 3 wks

Generous holiday allowance

Pension scheme

Private medical insurance

Life assurance

Worldwide travel insurance

Health and well being programmes

On-site parking

Job summary

Aztec Services (Guernsey) Limited in Guernsey is seeking an organized administrator to support routine stock exchange listed fund administration under a Client Relationship Manager. You will learn via in-house training and Aztec Academy qualifications, handling records and filings with accuracy and professionalism.

The role emphasizes building strong client relationships, assisting with board packs, minutes, and regulatory filings while training junior staff and maintaining regulatory

Responsibilities

• Build and maintain strong working relationships with clients, colleagues and other business contacts.
• Coordinate all aspects of company secretarial matters including the preparation of agendas, etc.
• Coordinate and review the work of more junior team members.
• Prepare documents for incorporation of companies, annual and other filings.
• Assist with obtaining CDD on shareholders and maintain the register.
• Maintain accurate records for each entity and liaise with Notaries, government offices and banks.

Job description

At Aztec, we’re committed to building and nurturing a diverse and inclusive workforce where everyone feels valued, respected, and able to grow. We know that different backgrounds, perspectives, and experiences strengthen our business and we welcome applications from all individuals. So, if your experience doesn’t exactly match with every part of the job description, but you are excited about the role, we would still like to hear from you. If you are passionate, curious, innovative and data driven, you could still be a good fit.

About the role

Reports to Client Relationship Manager. The purpose of this position is to carry out routine day-to-day administration of stock exchange listed funds under the direction of a Client Relationship Manager. We will provide the training, both in-house for relevant technical knowledge and also for professional qualifications to enhance both your professional development and ability to provide sound administration services. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients are at the heart of what we do.

Key Responsibilities

• Build and maintain strong working relationships with clients, colleagues and other business contacts
• Coordinate all aspects of company secretarial matters including the preparation of agendas, collation and distribution of board packs, obtaining directors availability and drafting minutes and resolutions for routine matters
• Coordinate and review the work of more junior team members
• Prepare the appropriate documents for incorporation of companies, annual and other ad hoc filings
• Assist with obtaining CDD on shareholders and maintain the register
• Maintain accurate records for each entity, ensuring that all amendments are made in a timely manner
• Liaise with notary offices, government offices, tax authorities and banks (as applicable)
• Ensure regulatory and statutory fillings are made in timely manner
• Prepare manual and electronic payment instructions to settle expenses and complete transactions
• Ensure staff are trained on electronic banking systems and co-ordinate the opening of new bank accounts
• Assist with audit of corporate entities
• Act as a mentor to junior staff under the supervision of senior staff

Qualifications

• Candidate will preferably be studying towards, or qualified in, a relevant professional qualification (e.g. CGI or equivalent)
• 3+ years of experience working as a key part of a client administration team
• Sound technical financial services knowledge (to be supported through the Aztec Academy)
• Strong knowledge of local regulatory framework
• Experience in listed funds would be advantageous but is not essential
• Computer literacy skills are essential
• Excellent interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts

Benefits

• Discretionary bonus scheme
• Flexible, hybrid working
• Ability to work abroad for up to 3 weeks per annum
• Generous holiday allowance
• Pension scheme
• Private medical insurance, including eye care
• Life assurance (death in service and critical illness benefit)
• Worldwide travel insurance
• Health and wellbeing programmes
• On-site parking (location dependent)