Senior Fleet Administrator

Duval Associates Ltd - Permanent Recruitment Specialists; Tees Valley; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Benefits package

35-hour week

Job summary

Duval Associates Ltd is representing a Darlington-based group recruiting a Fleet and Vehicle Administrator to own the full vehicle lifecycle, from acquisition to disposal, while ensuring compliance and cost management.

The role offers a 35-hour week, with alternating shifts and a strong focus on governance, safety and carbon reduction initiatives within a growing fleet environment.

Qualifications

• H hands-on fleet or transport experience.
• Knowledge of tax, MOT, insurance, licence checks and FORS.
• Experience handling collisions and insurance claims.
• Ability to lead drivers, managers, suppliers and senior leaders.
• Level 3 Diploma in Commercial Fleet Vehicle Management or equivalent experience.

Responsibilities

• Run the fleet management system and keep records for vehicles, drivers and fuel cards.
• Buy and negotiate fleet vehicles and review supplier agreements.
• Coordinate maintenance, repairs, replacements and hire to keep fleet size.
• Ensure every vehicle is taxed, MOT'd, insured and DVLA compliant.
• Own FORS Silver accreditation and prepare audit evidence.
• Carry out driver licence checks and risk assessments; deliver driver training.

Skills

Fleet management

Compliance knowledge

Leadership

Negotiation

Education

Level 3 Diploma in Commercial Fleet Vehicle Management

Tools

Microsoft Office

Fleet management system

Job description

Fleet Administrator - Gorgeous company in DL1 - brilliant opportunity

Annual pay review/rise/award winning/Get involved in projects!

Darlington | £30,000 - £38,000 basic + superb benefits| 35-hour week, Monday to Friday, every other Friday early finish at 3:30pm

103 vehicles - 3 small group companies - Own it manage it and be supported by the Fleet Assistant!

A brilliant, well-established Darlington-based group is looking for a Fleet and Vehicle Administrator to help manage its company vehicle fleet.

Is this you?

• You've worked hands-on in fleet or transport, whether running a fleet already or as the go-to person behind one or a strong administrator in fleet?
• You know your compliance: tax, MOT, insurance, licence checks and ideally FORS.
• You've dealt with collisions, incidents and insurance claims, and you know how to keep drivers safe.
• You can lead people and confidently deal with drivers, managers, suppliers and senior leaders.
• You hold the Level 3 Diploma in Commercial Fleet Vehicle Management, or you have the equivalent experience.

Why this is a great next move

• A genuine step up. Your own fleet, your way. You'll own the full vehicle lifecycle, from acquisition to disposal.
• Great package. up to £40,000 basic with a superb benefits package.
• Hours you'll love. A 35-hour week, Monday to Friday, alternating between 9am-5pm and 7:30am-3:30pm. That's a 3:30pm finish every other week.
• Visibility. Reporting into Audit & Compliance puts you in front of senior leadership and the executive team.
• Variety. Procurement, compliance, people, telematics and carbon reduction all in one role. No two days are the same.

What you'll do

• Run the fleet management system and keep accurate records for every vehicle, driver and fuel card.
• Buy and negotiate fleet vehicles, and review supplier agreements to get the best deal.
• Coordinate maintenance, repairs, replacements and hire, and keep the fleet the right size.
• Make sure every vehicle is taxed, MOT'd, insured and registered for road charging schemes.
• Own FORS Silver accreditation and prepare evidence for internal and external audits.
• Carry out driver licence checks and risk assessments, and deliver driver training such as winter driving.
• Investigate incidents and collisions, support insurance claims and work with HR, managers and solicitors.
• Manage telematics, ANPR equipment and driver health and safety kit.
• Monitor speeding, vehicle use and fuel spend, and manage PCNs with Finance and Operations.
• Report on fleet performance, collisions, damage and emissions, and help cut carbon as part of the Carbon Reduction Plan.
• Keep fleet policies up to date and brief the business on changes to vehicle legislation and DVLA rules.
• Manage your team, including holidays, rotas and recruitment.

You'll also need

• GCSEs in Maths and English at grade C or above.
• Good Microsoft Office skills and confidence writing technical documents.
• A calm, organised and detail-focused approach, with high integrity.
• Experience of setting up new processes would be a real plus.