Senior Executive Assistant to Principal & CEO

Hugh Baird College; Liverpool; On-site; GBP 36,000 - 41,000; Full time

Benefits offered by this job

Medicash

Local Government Pension Scheme

Generous holiday allowance

Flexible working

Lifestyle Fitness gym

Health and wellbeing programs

Travel discounts

Job summary

Hugh Baird College, an Ofsted Outstanding provider, is recruiting a Senior Executive Assistant to deliver high-level support to the Principal & CEO and Deputy Principal & Deputy CEO. You will expertly manage diaries, coordinate meetings and events, and prepare reports and presentations for strategic decisions.

Based at the Main Campus in Liverpool, the role requires discretion, strong communication, and the ability to work across College sites and external partners to help deliver the College's

Qualifications

• Significant experience providing high-level Executive Assistant, PA or senior administrative support within a complex organisation.
• Excellent organisational and prioritisation skills, with the ability to manage multiple deadlines and competing priorities in a fast-paced environment.
• Proven experience supporting senior leaders and managing complex diaries, meetings and stakeholder relationships.
• The ability to anticipate requirements, use initiative, solve problems and work independently with minimal supervision.
• Exceptional communication skills and the ability to build effective relationships with internal and external stakeholders at all levels.
• Advanced Microsoft 365 skills, alongside the discretion, integrity and judgement required to handle highly confidential information.

Responsibilities

• Provide high-level executive support to the Principal & CEO and Deputy Principal & Deputy CEO, ensuring priorities are effectively managed.
• Manage complex diaries, meetings, events and travel arrangements, ensuring executives are fully prepared and briefed.
• Act as a trusted first point of contact, managing correspondence, enquiries and stakeholder communications with professionalism and discretion.
• Coordinate senior-level meetings, including agendas, papers, minutes and action tracking.
• Prepare high-quality reports, presentations, briefings and correspondence to support strategic decision-making.
• Build and maintain strong relationships with governors, senior leaders and external stakeholders.
• Maintain strict confidentiality while supporting key projects, events and College-wide initiatives.

Skills

Executive support

Diary management

Stakeholder management

Communication

Discretion

Tools

Microsoft 365

Job description

Hugh Baird College, an Ofsted Outstanding provider, is recruiting a Senior Executive Assistant to deliver high-level support to the Principal & CEO and Deputy Principal & Deputy CEO. You will expertly manage diaries, coordinate meetings and events, and prepare reports and presentations for strategic decisions.

Based at the Main Campus in Liverpool, the role requires discretion, strong communication, and the ability to work across College sites and external partners to help deliver the College's