Senior Executive Assistant

Hugh Baird Collage; Sefton; On-site; GBP 36,000 - 41,000; Full time

Benefits offered by this job

Generous holiday allowance

Flexible Working

Medicash

Pension Scheme

Professional Development

Lifestyle Fitness Gym

Health and Wellbeing

Travel benefits

Retail Discounts

Blue Light Card

Job summary

Hugh Baird College seeks a Senior Executive Assistant to provide high-level, confidential support to the Principal & CEO and Deputy Principal & Deputy CEO. You will manage complex diaries, coordinate executive meetings and events, prepare reports and briefings, and act as a trusted contact for senior stakeholders both internally and externally.

This is a busy role requiring discretion, sound judgement, and an ability to work across multiple priorities.

Qualifications

• Significant experience providing high-level Executive Assistant, PA or senior administrative support within a complex organisation.
• Excellent organisational and prioritisation skills with the ability to manage multiple deadlines in a fast-paced environment.
• Proven experience supporting senior leaders and managing complex diaries, meetings and stakeholder relationships.
• Ability to anticipate requirements, use initiative, solve problems and work independently.

Responsibilities

• Provide high-level executive support to the Principal & CEO and Deputy Principal & Deputy CEO, ensuring priorities are effectively managed.
• Manage complex diaries, meetings, events and travel arrangements, ensuring executives are fully prepared and briefed.
• Act as a trusted first point of contact, managing correspondence, enquiries and stakeholder communications with professionalism and discretion.
• Coordinate senior-level meetings, including agendas, papers, minutes and action tracking.
• Prepare high-quality reports, presentations, briefings and correspondence to support strategic decision-making.
• Build and maintain strong relationships with governors, senior leaders and external stakeholders.

Skills

Executive support

Diary management

Stakeholder management

Meetings & travel coordination

Reports & briefs

Confidentiality

Microsoft 365

Communication

Tools

Microsoft 365

Job description

Senior Executive Assistant

Application Deadline: 18 October 2026

Department: Principalship

Employment Type: Permanent - Full Time

Location: Hugh Baird College - Main Campus

Compensation: £36,102 - £41,422 / year

Description

Senior Executive Assistant to Principal & CEO and Deputy Principal & Deputy CEO

Balliol Road Campus, Liverpool

Full-Time, Permanent

Senior Officer Scale £36,102 to £41,422 per annum

40 days holiday + Statutory bank holidays

Local Government Pension Scheme

Access to Medicash and a wide range of staff benefits

Join an Outstanding Team

At Hugh Baird College, an Ofsted Outstanding provider, we are committed to inspiring, challenging, and transforming lives. Our students are at the heart of everything we do, and we foster a workplace where ideas are valued, creativity is nurtured, and professional growth is supported.

About the Role

We are seeking a Senior Executive Assistant to provide high-level, proactive and confidential support to the Principal & CEO and Deputy Principal & Deputy CEO. This is an important role within the College, supporting senior leadership across a range of strategic, operational and external activities.

You will manage complex diaries and priorities, coordinate executive meetings and events, prepare reports, briefings and presentations and act as a trusted point of contact for senior stakeholders both internally and externally. The role provides the opportunity to work closely with College leaders, governors, partners and key stakeholders and contribute to the successful delivery of the College's strategic objectives.

This is a good opportunity for an experienced Executive Assistant or senior administrator who is comfortable working in a busy environment, uses sound judgement and discretion and takes pride in providing a professional support service.

Key Responsibilities

• Provide high-level executive support to the Principal & CEO and Deputy Principal & Deputy CEO, ensuring priorities are effectively managed.
• Manage complex diaries, meetings, events and travel arrangements, ensuring executives are fully prepared and briefed.
• Act as a trusted first point of contact, managing correspondence, enquiries and stakeholder communications with professionalism and discretion.
• Coordinate senior-level meetings, including agendas, papers, minutes and action tracking.
• Prepare high-quality reports, presentations, briefings and correspondence to support strategic decision-making.
• Build and maintain strong relationships with governors, senior leaders and external stakeholders.
• Maintain strict confidentiality while supporting key projects, events and College-wide initiatives.

Criteria

• Significant experience providing high-level Executive Assistant, PA or senior administrative support within a complex organisation.
• Excellent organisational and prioritisation skills, with the ability to manage multiple deadlines and competing priorities in a fast‑paced environment.
• Proven experience supporting senior leaders and managing complex diaries, meetings and stakeholder relationships.
• The ability to anticipate requirements, use initiative, solve problems and work independently with minimal supervision.
• Exceptional communication skills and the ability to build effective relationships with internal and external stakeholders at all levels.
• Advanced Microsoft 365 skills, alongside the discretion, integrity and judgement required to handle highly confidential information.
• A flexible and adaptable approach, including the ability to support occasional early morning or evening meetings and travel between College sites and external events when required.

Rewards and Benefits at Hugh Baird College

Why Join Hugh Baird College?

When you join us, you become part of a caring and supportive community that prioritises employee wellbeing, development, and recognition. Here are some of the benefits available to you:

• Generous holiday allowance
• Up to 50 days annual holiday allowance, excluding bank holidays.
• Flexible Working
• We offer flexible working options depending on the business need, which can provide a better work‑life balance for our employees.
• Medicash
• Access to Medicash’s health plans which are designed to look after you and your family by boosting your access to treatment and support.
• Pension Scheme
• You will have access to two of the best pension schemes in the country, the Teachers' or the Local Government Pension schemes, depending on your role with us.
• Professional Development
• We are committed to providing continual professional development, with both formal and informal opportunities designed to enhance your skills, knowledge and career growth.
• Industrial Commercial Updates
• Our teachers receive 35 hours per year to choose a commercial operation to visit with a view to bringing new innovative ideas back to the College.
• Reward and Recognition
• Our 'Get Recognised' employee reward scheme enables continuous acknowledgement of employee contributions, and our annual staff celebration event highlights colleagues who consistently embody our values.
• Lifestyle Fitness Gym
• You will have discounted access to our fully‑equipped and modern on‑campus Lifestyle Fitness gym.
• Health and Wellbeing
• You will have opportunities to take part in staff groups such as yoga, walking and meditation. You will also have access to Mental Health support and a Cycle to Work scheme.
• Travel
• You can take advantage of discounted rail travel or bus travel, interest‑free season ticket loans for public transport services and free on‑campus parking.
• Retail Discounts
• You will have access to offers to cashback and discounts at well‑known retailers.
• Blue Light Card
• You may be eligible to apply for a Blue Light card, giving you access to exclusive discounts.