Strategic Executive Assistant to College Leadership

Hugh Baird College; Sefton; On-site; GBP 36,000 - 41,000; Full time

Benefits offered by this job

Generous holiday allowance

Flexible Working

Medicash health plans

Pension scheme (LG/Teachers)

Professional development

Lifestyle Fitness gym access

Health and wellbeing programs

Discounted travel (rail/bus)

Job summary

Hugh Baird College invites applications for a Senior Executive Assistant to support the Principal & CEO and Deputy Principal & Deputy CEO. Based at the Main Campus, you will manage complex diaries, coordinate executive meetings, prepare briefings and reports, and act as a trusted point of contact for senior stakeholders.

You will contribute to strategic objectives in a busy leadership environment. Beyond core duties, you will handle confidential information with discretion and may travel between

Qualifications

• Significant experience providing high-level Executive Assistant, PA or senior administrative support within a complex organisation.
• Excellent organisational and prioritisation skills, with the ability to manage multiple deadlines and competing priorities in a fast-paced environment.
• Proven experience supporting senior leaders and managing complex diaries, meetings and stakeholder relationships.
• The ability to anticipate requirements, use initiative, solve problems and work independently with minimal supervision.
• Exceptional communication skills and the ability to build effective relationships with internal and external stakeholders at all levels.
• Advanced Microsoft 365 skills, alongside the discretion, integrity and judgement required to handle highly confidential information.

Responsibilities

• Provide high-level executive support to the Principal & CEO and Deputy Principal & Deputy CEO, ensuring priorities are effectively managed.
• Manage complex diaries, meetings, events and travel arrangements, ensuring executives are fully prepared and briefed.
• Act as a trusted first point of contact, managing correspondence, enquiries and stakeholder communications with professionalism and discretion.
• Coordinate senior-level meetings, including agendas, papers, minutes and action tracking.
• Prepare high-quality reports, presentations, briefings and correspondence to support strategic decision-making.
• Build and maintain strong relationships with governors, senior leaders and external stakeholders.
• Maintain strict confidentiality while supporting key projects, events and College-wide initiatives.

Skills

Executive support

Diary management

Stakeholder relations

Microsoft 365

Discretion & integrity

Communication

Job description

Hugh Baird College invites applications for a Senior Executive Assistant to support the Principal & CEO and Deputy Principal & Deputy CEO. Based at the Main Campus, you will manage complex diaries, coordinate executive meetings, prepare briefings and reports, and act as a trusted point of contact for senior stakeholders.

You will contribute to strategic objectives in a busy leadership environment. Beyond core duties, you will handle confidential information with discretion and may travel between