Senior Executive Assistant to Partners (Hybrid)

Oliver Wyman; Sunderland; Hybrid; GBP 32,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits

Flexible work environment

Job summary

Oliver Wyman, a Marsh affiliate, invites applications for an Executive Assistant to support up to three Partners. The role is hybrid, with 60% based in Newcastle and 40% from home, from 9:00 to 18:00, including lunch.

You will manage diaries, travel, meetings, and client development activities while maintaining discretion and professionalism. It requires at least three years of admin/EA experience, familiarity with CRM/Certinia, and the ability to coordinate complex schedules.

Qualifications

• Minimum of three years’ experience in an administrative, EA or PA role supporting executives.
• Experience coordinating complex diaries, travel and large meetings or events.
• Familiarity with corporate systems such as CRM, Certinia, and expense/travel platforms desirable.

Responsibilities

• Own the end-to-end administrative lifecycle for assigned Partners: anticipate needs, manage complex diaries and prioritise requests to ensure Partners are prepared and briefed.
• Provide proactive and strategic diary management: schedule internal and external meetings, including multi-time-zone video conferences, and resolve conflicts while protecting focus time.
• Manage inbox and workload: triage high volumes of correspondence, prioritize, escalate when needed, and ensure timely action.
• Arrange complex domestic and international travel: plan and book flights, hotels and visas, prepare itineraries and coordinate ground transport.
• Maintain timesheets and project documentation in Certinia; prepare expense reports and approvals.
• Support contract workflows, tracking and compliance with Legal/Commercial teams as needed.
• Liaise with Finance, IT, HR/HC, DTP, Facilities to resolve issues and deliver seamless service.
• Use approved technology, including AI tools, to streamline tasks while maintaining confidentiality.

Job description

Oliver Wyman, a Marsh affiliate, invites applications for an Executive Assistant to support up to three Partners. The role is hybrid, with 60% based in Newcastle and 40% from home, from 9:00 to 18:00, including lunch.

You will manage diaries, travel, meetings, and client development activities while maintaining discretion and professionalism. It requires at least three years of admin/EA experience, familiarity with CRM/Certinia, and the ability to coordinate complex schedules.