Senior Executive Assistant & Operations Liaison

McDermott International, Ltd; Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

Lutech Resources is seeking a Principal Administrative Assistant to provide solutions to atypical situations, directly impacting the quality of the team’s work. The role requires clear communication of administrative information and process improvements where appropriate.

The position involves heavy calendar management, coordinating meetings, arranging travel, proofreading documents, maintaining filing systems, and supporting executives with various administrative tasks and timesheets.

Qualifications

• High School Diploma required.
• Bachelor’s degree in business administration or related experience preferred.
• 5+years of relevant experience, plus strong, proven experience working in an administrative assistant role preferably in a large corporation.
• Advanced knowledge of Microsoft Office and other related software skills is required; Advanced skills in operating a personal computer, various printers, fax machines, scanners, and other office equipment are necessary
• Ability to read and comprehend instructions, to write correspondence and memos
• Able to effectively present information to co-workers and the general public
• Strong organizational, multitasking, attention to detail, and interpersonal skills
• Ability to work well with all levels of internal management and staff as well as effective communication skills, both written and verbal
• Able to work independently but within a strategic framework
• Ability to prioritize, organize, problem-solve, and meet deadlines and goals
• Prior law firm or corporate legal department experience is a plus
• Experience supporting litigation practice is a plus
• Experience with legal matter management/e-billing applications (Ty Metrix 360) is a plus

Responsibilities

• Responsible for heavy calendar management, requiring interaction with internal executive and assistant, to coordinate a variety of complex meetings
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
• Arrange domestic and international travel schedules and reservations as needed, including expense reimbursement
• Type and proofread documents and correspondence
• Carry out a varied assigned task requiring knowledge of office protocol and demonstrate an understanding of the organization, program, and procedure related to the work of the office
• Coordinate and set up meetings and conferences, arrange travel, and work on a special project
• Maintain the schedule of one or more individuals
• Set up and maintain a manual and electronic filing system
• Coordinate and process general administrative work such as timesheets, vacation requests, supply requisitions, etc
• Photocopy, fax, and scan a document as required
• Assure effective mail and package distribution
• Assist Employee and Manager with a general administrative request
• Perform additional assignments under the supervisor’s direction
• Serve as company liaison with the service provider; upload SOP (Standard Operation Procedure) document in matter management application
• Set up and maintain a manual and electronic filing system

Skills

Calendar management

Travel coordination

MS Office

Communication skills

Time management

Education

High School Diploma

Bachelor’s degree in business administration or related experience

Tools

Ty Metrix 360

Job description

Lutech Resources is seeking a Principal Administrative Assistant to provide solutions to atypical situations, directly impacting the quality of the team’s work. The role requires clear communication of administrative information and process improvements where appropriate.

The position involves heavy calendar management, coordinating meetings, arranging travel, proofreading documents, maintaining filing systems, and supporting executives with various administrative tasks and timesheets.