Senior Executive Assistant

Jackalope Digital LLC; Greater London; Hybrid; GBP 85,000 - 110,000; Full time

Job summary

Dataiku is seeking a Senior Executive Assistant to support Florian Douetteau, CEO of Dataiku. You will manage the CEO's calendar and travel, keep the board and senior leadership operating rhythm running, and work hand in hand with the Office of the CEO to align calendars, communications, and priorities.

You will own calendar management and travel logistics across regions, coordinate meetings during travel, and handle board and committee logistics with attention to detail and discretion.

Qualifications

• 10+ years of executive assistant experience, including direct support to a CEO or C-suite executive at a sizable company.
• Ability to operate across departments and manage calendars impacting multiple functions.
• Excellent judgment, discretion, and proactive problem-solving under ambiguity.

Responsibilities

• Own the CEO's daily calendar, expenses, and travel logistics across time zones.
• Coordinate meetings with customers, prospects, and regional teams during CEO travel.
• Manage board and committee logistics: scheduling, day-of coordination, and board portal support.
• Prepare pre-reads, briefing materials, templates, and ensure follow-up actions are cascaded.
• Support weekly executive committee prep and document meeting minutes for key audiences.

Skills

Executive support

Calendar management

Travel coordination

Meeting minutes

Board logistics

Discretion/Confidentiality

Written communication

Tools

Boardvantage

Job description

Dataiku is the Platform for AI Success, the enterprise orchestration layer for building, deploying, and governing AI. In a single environment, teams design and operate analytics, machine learning, and AI agents with the transparency, collaboration, and control enterprises require. Sitting above data platforms, cloud infrastructure, and AI services, Dataiku connects the full enterprise AI stack - empowering organizations to run AI across multi-vendor environments with centralized governance.

The world’s leading companies rely on Dataiku to operationalize AI and run it as a true business performance engine delivering measurable value. For more, visit the Dataiku blog, LinkedIn, X, and YouTube.

Senior Executive Assistant to the CEO

Dataiku is seeking a Senior Executive Assistant to support Florian Douetteau, CEO of Dataiku. Reporting directly to Florian, this is a high-trust, high-visibility role at the center of the CEO's office. You will manage the CEO's calendar and travel, keep the board and senior leadership operating rhythm running smoothly, and work hand in hand with the Office of the CEO to keep company-wide cadence, calendars, and communications aligned with the CEO's priorities.

What you'll do:

• Own the CEO's daily calendar, expenses, and travel logistics, including complex, multi-region scheduling across time zones
• Coordinate customer and prospect meetings when the CEO is traveling, liaising with regional teams and building itineraries
• Own board and committee meeting logistics: scheduling, day-of logistics. Assist with Board portal & submission deadlines.
• Pre-read and sanity-check briefing materials ahead of customer meetings, email templates, board meetings, and internal speaking engagements
• Partner with the Office of the CEO to support weekly executive committee meeting prep
• Assist on various meetings: take accurate meeting minutes, and ensure follow-up and cascade of action items to the right stakeholders
• Plan and execute large-scale events involving global stakeholders, including internal leadership offsites, all-hands, and external summits, managing logistics end to end
• Support executive and senior hiring processes: NDAs, interview panel scheduling, debrief coordination, and offer logistics
• Manage supplier setup, invoicing, and PO administration for the CEO's office
• Travel as needed to support events, offsites, and key coordination moments

Who you are:

• 10+ years of executive assistant experience, including direct experience supporting a CEO or senior C-suite executive at a company of meaningful scale
• Experience operating across departments, not just one function, with an understanding of what it takes to support someone whose calendar touches every part of the business
• Able to make sound decisions and prioritize under ambiguity without needing detailed direction; you anticipate needs, exercise strong judgment on what warrants escalation, and take ownership rather than waiting to be told what to do next
• Proven experience managing complex international travel across multiple time zones
• Proven experience planning large-scale events with global stakeholders (leadership offsites, board meetings, customer summits) end to end
• Experience taking clear, accurate meeting minutes and ensuring information cascades correctly to the right audiences
• Experience supporting board meeting logistics and materials coordination
• Proven ability to handle highly confidential information with absolute discretion
• Excellent prioritization and follow-through across a high volume of competing, time-sensitive demands
• Polished written and verbal communication for interactions with board members, senior executives, and external partners

Nice-to-haves:

• Familiarity with board portal tools (e.g., Boardvantage)
• French language skills

#LI-CM

What are you waiting for!

At Dataiku, you'll be part of a journey to shape the ever-evolving world of AI. We're not just building a product; we're crafting the future of AI. If you're ready to make a significant impact in a company that values innovation, collaboration, and your personal growth, we can't wait to welcome you to Dataiku! And if you’d like to learn even more about working here, you can visit our Dataiku LinkedIn page.

Our practices are rooted in the idea that everyone should be treated with dignity, decency and fairness. Dataiku also believes that a diverse identity is a source of strength and allows us to optimize across the many dimensions that are needed for our success. Therefore, we are proud to be an equal opportunity employer.All employment practices are based on business needs, without regard to race, ethnicity, gender identity or expression, sexual orientation, religion, age, neurodiversity, disability status, citizenship, veteran status or any other aspect which makes an individual unique or protected by laws and regulations in the locations where we operate. This applies to all policies and procedures related to recruitment and hiring, compensation, benefits, performance, promotion and termination and all other conditions and terms of employment. If you need assistance or an accommodation, please contact us at:

Protect yourself from fraudulent recruitment activity

Dataiku will never ask you for payment of any type during the interview or hiring process. Other than our video-conference application, Zoom, we will also never ask you to make purchases or download third-party applications during the process. If you experience something out of the ordinary or suspect fraudulent activity, please review our page on identifying and reporting fraudulent activity here.

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