Senior Executive Assistant

Dataiku; Greater London; On-site; GBP 85,000 - 120,000; Full time

Job summary

Dataiku is seeking a Senior Executive Assistant to support Florian Douetteau, CEO of Dataiku. You will manage the CEO's calendar and travel, coordinate board and senior leadership cadence, and work with the Office of the CEO to align calendars and communications with priorities.

You will handle complex multi-region scheduling, board logistics, briefing materials, and executive event planning, with NDA/offer logistics and confidential information handling as part of the role.

Qualifications

• 10+ years of executive assistant experience supporting a CEO or C-suite at scale.
• Ability to manage complex international travel across multiple time zones.
• Proven ability to prioritize under ambiguity and exercise sound judgment.
• Experience coordinating across departments and with senior leadership.

Responsibilities

• Own the CEO's daily calendar, expenses, and travel logistics across regions.
• Coordinate meetings when the CEO travels, liaise with regional teams and stakeholders.
• Oversee board and committee meeting logistics and prep materials.
• Take accurate meeting minutes and ensure action items are cascaded to stakeholders.
• Plan and execute large-scale events (leadership offsites, all-hands, external summits).
• Support executive hiring processes and manage supplier setup, invoicing, and PO administration.

Skills

Executive support

Calendar management

Travel coordination

Board support

Discretion

Tools

Board portal tools

Job description

Dataiku is the Platform for AI Success, the enterprise orchestration layer for building, deploying, and governing AI. In a single environment, teams design and operate analytics, machine learning, and AI agents with the transparency, collaboration, and control enterprises require. Sitting above data platforms, cloud infrastructure, and AI services, Dataiku connects the full enterprise AI stack - empowering organizations to run AI across multi-vendor environments with centralized governance. The world’s leading companies rely on Dataiku to operationalize AI and run it as a true business performance engine delivering measurable value. For more, visit the Dataiku blog , LinkedIn , X , and YouTube .

Senior Executive Assistant to the CEO

Dataiku is seeking a Senior Executive Assistant to support Florian Douetteau, CEO of Dataiku. Reporting directly to Florian, this is a high-trust, high-visibility role at the center of the CEO's office. You will manage the CEO's calendar and travel, keep the board and senior leadership operating rhythm running smoothly, and work hand in hand with the Office of the CEO to keep company-wide cadence, calendars, and communications aligned with the CEO's priorities.

What you'll do:

• Own the CEO's daily calendar, expenses, and travel logistics, including complex, multi-region scheduling across time zones
• Coordinate customer and prospect meetings when the CEO is traveling, liaising with regional teams and building itineraries
• Own board and committee meeting logistics: scheduling, day-of logistics. Assist with Board portal & submission deadlines.
• Pre-read and sanity-check briefing materials ahead of customer meetings, email templates, board meetings, and internal speaking engagements
• Partner with the Office of the CEO to support weekly executive committee meeting prep
• Assist on various meetings: take accurate meeting minutes, and ensure follow-up and cascade of action items to the right stakeholders
• Plan and execute large-scale events involving global stakeholders, including internal leadership offsites, all-hands, and external summits, managing logistics end to end
• Support executive and senior hiring processes: NDAs, interview panel scheduling, debrief coordination, and offer logistics
• Manage supplier setup, invoicing, and PO administration for the CEO's office
• Travel as needed to support events, offsites, and key coordination moments

Who you are:

• 10+ years of executive assistant experience, including direct experience supporting a CEO or senior C-suite executive at a company of meaningful scale
• Experience operating across departments, not just one function, with an understanding of what it takes to support someone whose calendar touches every part of the business
• Able to make sound decisions and prioritize under ambiguity without needing detailed direction; you anticipate needs, exercise strong judgment on what warrants escalation, and take ownership rather than waiting to be told what to do next
• Proven experience managing complex international travel across multiple time zones
• Proven experience planning large-scale events with global stakeholders (leadership offsites, board meetings, customer summits) end to end
• Experience taking clear, accurate meeting minutes and ensuring information cascades correctly to the right audiences
• Experience supporting board meeting logistics and materials coordination
• Proven ability to handle highly confidential information with absolute discretion
• Excellent prioritization and follow-through across a high volume of competing, time-sensitive demands
• Polished written and verbal communication for interactions with board members, senior executives, and external partners

Nice-to-haves:

• Familiarity with board portal tools (e.g., Boardvantage)
• French language skills #LI-CM

Our practices are rooted in the idea that everyone should be treated with dignity, decency and fairness. Dataiku also believes that a diverse identity is a source of strength and allows us to optimize across the many dimensions that are needed for our success. Therefore, we are proud to be an equal opportunity employer. All employment practices are based on business needs, without regard to race, ethnicity, gender identity or expression, sexual orientation, religion, age, neurodiversity, disability status, citizenship, veteran status or any other aspect which makes an individual unique or protected by laws and regulations in the locations where we operate. This applies to all policies and procedures related to recruitment and hiring, compensation, benefits, performance, promotion and termination and all other conditions and terms of employment. If you need assistance or an accommodation, please contact us at: [e-mail]