Senior Executive Assistant

Exergy3 Limited; City of Edinburgh; On-site; GBP 35,000 - 45,000; Full time

Benefits offered by this job

34 days of annual leave

Compressed hours (35 hr/week)

Performance-based incentives

EMI options after 6 months

Job summary

Join a pioneering company at the forefront of clean energy technology as an Executive Assistant. This role offers the opportunity to support senior executives in driving innovation and growth in the decarbonization of heat. Your organizational prowess will be key in managing complex schedules, coordinating meetings, and ensuring seamless communication across leadership. With a competitive salary, opportunities for professional growth, and a commitment to sustainability, this position is perfect for those looking to make a real impact in a dynamic environment. Be part of a team that is shaping a sustainable future while enjoying a supportive workplace culture.

Qualifications

• Proven experience supporting senior executives as an Executive Assistant.
• Strong organisational skills to manage multiple tasks in a fast-paced environment.

Responsibilities

• Manage complex calendars and schedule meetings across time zones.
• Coordinate travel arrangements and prepare materials for meetings.

Skills

Organisational skills

Written communication

Verbal communication

Microsoft 365 proficiency

Attention to detail

Problem-solving mindset

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

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Exergy3 is a pioneering company specializing in ultra-high temperature thermal energy storage technology, with a mission to drive the decarbonization of heat across Europe and beyond. As a spin-out from the University of Edinburgh, we are at the forefront of clean heat innovation, providing scalable, efficient, and cost-effective decarbonisation solutions for industrial processes and large-scale building heating.

Job Overview:

We are looking for an exceptional Executive Assistant (EA) to provide high-level administrative and executive support to the Chief Executive Officer (CEO), Chief Operating Officer (COO), Chief Scientific Officer (CSO) and Chief Commercial Officer (CCO) ensuring seamless leadership coordination and communication, enabling them to focus on driving the company’s vision and growth.

Key Responsibilities:

• Manage complex calendars, scheduling meetings across multiple time zones, and prioritising executive availability.
• Coordinate and prepare materials e.g. for meetings, presentations, discussions, etc.
• Proactively manage correspondence, flagging critical items and ensuring timely responses.
• Take minutes and follow up on action items from key meetings.
• Plan and coordinate travel arrangements, ensuring efficiency and cost-effectiveness.
• Support executives with administrative tasks, project coordination, and ad hoc initiatives as needed.
• Assist in drafting reports, communications, and presentations for executive use.
• Maintain confidentiality and professionalism while handling sensitive company information.
• Support the Executive with the planning of company-wide meetings, team events, and internal communications.
• Coordinate meeting logistics, catering, travel, and accommodation for executive guests, ensuring a seamless and professional experience.
• Manage the office space ensuring it runs smoothly, including managing supplies, meeting space readiness, and liaising with facilities services as needed.
• Support Executive with recruitment efforts, including interview scheduling and onboarding new hires.
• Help maintain a positive and organised work environment, even in a fast-paced and evolving startup setting.

Qualifications and Skills:

• Proven experience as an Executive Assistant or similar role supporting senior executives.
• Strong organisational skills with the ability to prioritise multiple competing tasks in a fast-paced environment.
• Excellent written and verbal communication skills, with a high level of professionalism.
• Proficiency in Microsoft 365 (Word, Outlook, Excel, PowerPoint, MS Teams).
• High attention to detail and ability to anticipate needs before they arise.
• Ability to handle confidential information with discretion and integrity.
• Experience coordinating across multiple departments, with a proactive and problem-solving mindset.

Why join Exergy3

• Be part of a dynamic and innovative company at the forefront of clean energy technology.
• Play a pivotal role in driving the growth and success of Exergy3.
• Competitive salary and performance-based incentives.
• Opportunities for professional growth and development.
• Opportunity to grow and shape your role as the company scales.
• Contribute to a sustainable future by promoting clean heat solutions.

What we offer:

• £35k- 45k per annum depending on experience, and EMI options after successful completion of the first 6 months.
• 34 days of annual leave per year (25 flexible + 9 fixed annual leave days which can either be the Scottish Bank Holidays or aligned to the school term breaks in your council area of residence.)
• Compressed Hours (35 hr/week)

Application Process:

Interested candidates should submit their resume and a cover letter outlining their qualifications and vision for the role to [e-mail] by 11th of March.

Exergy3 is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Renewable Energy Equipment Manufacturing