Senior Events Planner

Searcys; Greater London; Hybrid; GBP 42,000 - 62,000; Full time

Benefits offered by this job

Venue discount 50%

Annual leave 22 days + BH

Meals on shift

Volunteer day off

Employee discounts

Wellbeing resources

EAP & MHFA

Training & apprenticeships

Employee referral

Long service recognition

Awards ceremony

Job summary

Searcys is seeking a Senior Events Planner to join the team at 116 Pall Mall, London. You will manage private, wedding, and corporate events in line with company policies to protect brand and maximise revenue, while coordinating with internal teams and suppliers to enhance guest experiences.

The role requires leadership, high attention to detail, and the ability to upsell across venues. A strong client focus and knowledge of London's events market are highly valued.

Qualifications

• Proven experience in event planning within a high-end venue, hotel, or catering company.
• Excellent communication, negotiation, and relationship-building skills.
• Passion for delivering exceptional events and client experiences.
• Highly organised with strong attention to detail and multitasking.
• Knowledge of London’s events and hospitality market is an advantage.

Responsibilities

• Manage and oversee the event booking diary, ensuring bookings are planned and delivered within SOPs and deadlines.
• Coordinate planning activities and support junior team members to prepare event packs and client requirements.
• Maintain client communication, handle enquiries, upsell opportunities, and nurture key accounts.
• Liaise with suppliers, clients, and internal departments to ensure smooth delivery of events.
• Lead communication through event sheets, updates, and briefings to keep stakeholders informed.
• Welcome clients on event days and oversee execution including last-minute changes.
• Manage deposits, invoicing, and payments to ensure proper financial controls.
• Ensure compliance with health & safety, licensing, and related requirements.
• Train and develop the events planning team and support venue theming projects.

Skills

Event planning

Client relations

Budget management

Job description

Searcys are looking for a Senior Events Planner to join the team at 116 Pall Mall.

As a Senior Events Planner you will manage and plan all private, wedding, and corporate events in line with company policies, ensuring exceptional client experiences, protection of brand reputation, and achievement of revenue and profit targets. The role focuses on high-quality event planning, effective communication with internal teams and suppliers, maximising up-selling opportunities, and supporting repeat business.

116 Pall Mall is a stunning Georgian venue dating back to 1820 in the heart of London. Originally de-signed by John Nash, the architect behind Marble Arch and Brighton Pavilion. This venue benefits from traditional meeting rooms to glamourous chandelier filled ballrooms.

As a Senior Events Planner you will receive the following industry leading benefits:

• 50% discount across Searcys venues
• Up to 22 days annual leave plus bank holidays
• Meals provided on shift when working within one of our venues
• Day off for volunteering
• Access to everyday discounts and communication portal
• Access to gym discounts and wellbeing resources
• Access to employee assistance programme and Mental Health First Aiders
• Access to wide range of training and 40 apprenticeship programs
• Employee Referral Scheme
• Long Service Recognition
• Annual Awards Ceremony

To effectively manage and plan all bookings in accordance with company or site policies and procedures and in accordance with pre-approved parameters to ensure brand reputation is protected and profit margins are maintained. To maximise up-selling opportunities for both 116 Pall Mall and Searcys. To prepare weekly event pack and communicate all relevant information to other departments during the pre event meetings

Minimum 40 hours a week

10% bonus applicable across the year

Start date - December 2026 / early 2027

Key Responsibilities:

Manage and oversee the event booking diary, ensuring all bookings are planned and delivered within venue SOPs and agreed deadlines.

Coordinate and monitor event planning activities, supporting junior team members to ensure event packs, function sheets, and client requirements are completed accurately and on time.

Maintain excellent client communication, handling enquiries promptly, managing event details, upselling opportunities, and building strong relationships with key accounts.

Liaise with suppliers, clients, and internal departments to ensure the smooth planning and successful delivery of all events.

Lead operational communication through event sheets, daily updates, team briefings, and operational meetings to ensure all stakeholders are fully informed.

Welcome clients on event days, oversee event execution, and communicate any last-minute changes to operational teams.

Manage deposits, invoicing, and payment processes, ensuring financial procedures are followed and events do not proceed without approved payments.

Ensure compliance with all health & safety, hygiene, licensing, security, and legal requirements, while representing Searcys professionally at all times.

Train, develop, motivate, and support the events planning team, maintaining training records, driving team performance, supporting venue theming projects, and achieving team retention objectives.

• Proven experience in event planning within a high-end venue, hotel, or catering companyIs preferable
• Excellent communication, negotiation, and relationship-building skills.
• A passion for delivering exceptional events and client experiences.
• Highly organised, with strong attention to detail and the ability to multitask.
• Knowledge of London’s events and hospitality market is an advantage.

We are the oldest caterer in the UK, having been founded in 1847, working with us will give you an opportunity to be part of some of London’s most prestigious events, gaining insights and mentoring from skilled and experienced colleagues, as well as getting a chance to be part of a storied legacy in the hospitality industry.

A career at Searcys means you are part of something special, we are an employer with a rich history, and an established reputation which will provide you with an enormous sense of pride and belonging.

To find out more on the rich history of Searcys, please visit our website at www.searcys.co.uk