Senior EA/PA to Directors - Proactive, Trusted Right-Hand

Dynamite Recruitment; Southampton; On-site; GBP 36,000 - 44,000; Full time

Benefits offered by this job

23 days plus bank holidays, increasing

Pension: Auto-enrolment

Staff product and service benefits

Cashplan

Holiday Parks Employee Discount

Employee Assistance Programme

Mortgager Advice service

Bike to Work

Special leave days (2 a year)

Job summary

Dynamite Recruitment is seeking an experienced Executive Assistant/Personal Assistant to support directors and the senior management team in Southampton. The role blends traditional EA/PA duties with broader business administration, project coordination and relationship management.

The successful candidate will be highly organised, proactive and discreet, able to manage multiple priorities and confidential information with professionalism.

Qualifications

• Highly organized with excellent attention to detail.
• Adaptable and able to work with change.
• Proactive and naturally able to think ahead.
• Warm, personable and approachable; knows when pressure needs to be applied.
• Confident communicator who enjoys building relationships.
• Comfortable dealing with people at all levels.
• Discreet, trustworthy and professional.
• Calm under pressure and able to manage competing priorities.
• Ownership mindset; take initiative on ad hoc tasks.

Responsibilities

• Manage and prioritise busy diaries, calendars, meetings and inboxes.
• Act as a key point of contact for internal and external stakeholders.
• Organise meetings, prepare agendas and board papers, take board meeting minutes, notes and follow up on actions.
• Arrange travel, accommodation and itineraries.
• Prepare reports, presentations, correspondence and briefing documents.
• Provide general administrative and organisational support to senior leadership.
• Assist with projects, ensuring actions and deadlines are kept on track.
• Organise events and liaise with clients, senior contacts and external stakeholders.
• Handle confidential and sensitive information with complete discretion.
• Support with HR and financial administration, including expenses and other routine processes.
• Maintain accurate records and documentation.
• Provide guidance and support to junior administrative team members where required.
• Take ownership of ad hoc tasks and provide support wherever needed.

Skills

Highly organized

Adaptable

Proactive

Warm, personable, approachable

Confident communicator

Discreet, trustworthy and professional

Calm under pressure

Ownership mindset

Relationship building

Tools

MS Office

Adobe

Job description

Dynamite Recruitment is seeking an experienced Executive Assistant/Personal Assistant to support directors and the senior management team in Southampton. The role blends traditional EA/PA duties with broader business administration, project coordination and relationship management.

The successful candidate will be highly organised, proactive and discreet, able to manage multiple priorities and confidential information with professionalism.