Senior Document Controller - Oxford

Laing O'Rourke; Oxford; On-site; GBP 38,000 - 58,000; Full time

Job summary

Laing O\'Rourke is seeking a Senior Document Controller to lead Information Management on major construction and infrastructure projects. You will manage the EDMS (Asite), drive digital collaboration, and deliver governance across project lifecycles.

You will train teams, promote SharePoint and Teams adoption, and support tender documentation workflows while ensuring information security and accessibility. This role requires strong stakeholder management and experience in construction

Qualifications

• Experience with ISO 19650 and information governance best practices.
• Proven track record managing Electronic Document Management Systems (EDMS).
• Experience shaping digital workflows and information governance processes.
• Strong communication and stakeholder management skills.

Responsibilities

• Manage the project's EDMS (Asite) ensuring security, accuracy and accessibility.
• Deliver training and support on Information Management systems and digital tools.
• Promote digital ways of working using SharePoint and Microsoft Teams.
• Support procurement by managing tender documentation and workflows.
• Lead Information Management health checks and identify improvement opportunities.
• Manage project archiving and digital handover per standards and requirements.
• Build strong relationships with internal teams, clients and supply chain partners.

Skills

ISO 19650

Information governance

EDMS management

Stakeholder management

Tools

Asite EDMS

SharePoint

Microsoft Teams

Job description

Shape the future of digital project delivery

Are you ready to lead Information Management on projects where your expertise will make a difference? We'd love to hear from you.

We're looking for an experienced Senior Document Controller to play a key role in delivering major construction and infrastructure projects. This is an exciting opportunity for someone who is passionate about information management, digital collaboration and continuous improvement.

In this role, you will

• Manage the project's Electronic Document Management System (EDMS), typically Asite, ensuring information is secure, accurate and accessible.
• Deliver training and ongoing support to project teams on Information Management systems and digital tools.
• Promote digital ways of working by helping project teams adopt collaborative platforms such as SharePoint and Microsoft Teams.
• Support procurement activities by managing tender documentation and associated workflows.
• Lead project Information Management health checks and identify opportunities for continuous improvement.
• Manage project archiving and digital handover activities in line with company standards and project requirements.
• Build strong relationships with internal teams, clients and supply chain partners to ensure effective collaboration throughout the project lifecycle.

What we looking for

You’ll have experience working within construction, engineering or infrastructure projects and be confident managing project information in a fast-paced environment.

You’ll also bring:

• Strong knowledge of ISO 19650 and Information Management best practice.
• Experience using Electronic Document Management Systems, ideally Asite.
• Excellent knowledge of Microsoft Office, particularly Excel, Word, Outlook and Microsoft Teams.
• Experience developing and maintaining digital workflows and information governance processes.
• A good understanding of construction project lifecycles and quality management systems.
• Strong communication, presentation and stakeholder management skills.
• The ability to prioritise workloads, solve problems and deliver to demanding project timescales.

Why join us?

This is an opportunity to make a real impact on how information is managed across high-profile projects while working alongside experienced professionals in a collaborative environment.

You’ll be part of a team that values innovation, continuous improvement and digital excellence, with opportunities to develop your career, broaden your expertise and contribute to the successful delivery of complex and exciting projects.

If you’re ready to lead Information Management on projects where your expertise will make a difference, we’d love to hear from you.

As part of the Disability Confident scheme, we would like to enable access to candidates with long term health conditions and disabilities through the ‘Offer an interview scheme'. This supports applicants that meet the essential criteria by offering an interview for the advertised position. Please let us know prior to interview what adjustments are required as well as discussing how we can support you in the workplace.

We want to ensure our recruitment process is accessible to all. If you need the application form in an alternative format or you would like to know more about our recruitment process, please email [e-mail].