Senior Document Controller - Engineering Data & EDMS Lead

Sword Group; Aberdeen City; On-site; GBP 55,000 - 75,000; Full time

Benefits offered by this job

Personalised Career Development

Flexible working

Comprehensive benefits package

Job summary

Sword Group is seeking a Senior Document Controller to ensure accurate management of engineering documentation, data and asset information across systems. You will collaborate with Engineering, Operations, Projects and contractors to maintain quality and compliance of records throughout the asset lifecycle.

You will lead document control activities, manage MDRs and EDMS workflows, and support changes and closeout activities while driving improvements in information governance and engineering

Qualifications

• Proven experience in a senior document control, engineering information management or engineering data management role.
• Experience within oil and gas, energy, engineering or industrial environments.
• Strong knowledge of engineering documentation, technical drawings and document control processes.
• Experience administering EDMS platforms and managing document review/workflows.
• Good understanding of document numbering, revision control, metadata management and information governance.

Responsibilities

• Lead receipt, registration, distribution, review, approval and archiving of engineering documentation.
• Maintain Master Document Registers (MDRs) with accurate numbering, revision control and metadata.
• Administer EDMS including user access, permissions and workflows.
• Maintain engineering Master Tag Registers across equipment data and drawings.
• Support MOC processes tracking modifications to documentation and asset information.
• Coordinate engineering drawing updates and as-built documentation to reflect current configurations.
• Serve as a point of contact for contractors and vendors ensuring compliance with information management requirements.
• Perform quality checks and audits of documents and contractor deliverables.
• Support project closeout activities including final reviews, handover and archiving.
• Provide system support and training to engineering teams and contractors.
• Produce reports and KPIs on document status and data quality.
• Identify opportunities to improve document control and information governance.

Skills

Senior document control

Engineering information management

EDMS administration

Documentation control

Metadata management

Management of Change

Stakeholder management

Attention to detail

Communication skills

Prioritisation

Tools

Omega PIMS

ProArc

Assai

SAP

SafeEx

Job description

Sword Group is seeking a Senior Document Controller to ensure accurate management of engineering documentation, data and asset information across systems. You will collaborate with Engineering, Operations, Projects and contractors to maintain quality and compliance of records throughout the asset lifecycle.

You will lead document control activities, manage MDRs and EDMS workflows, and support changes and closeout activities while driving improvements in information governance and engineering