Senior Document Controller

Penspen; Woking; On-site; GBP 34,000 - 46,000; Full time

Job summary

Penspen in Woking, Surrey, is seeking a Senior Document Controller for a full-time, 12-16 month fixed-term contract. The role centers on managing and distributing project documents, ensuring traceability and accessible records across engineering, procurement and construction domains.

The ideal candidate will have extensive experience in document control, with a proven ability to implement compliant filing systems and document workflows.

Qualifications

• Experience in organizing and controlling typical project deliverables such as drawings, specifications, operating manuals, vendor submittals, filing systems and document flow procedures.
• Strong ability to maintain filing systems and document flow.
• Ensure compliance with document control standards and procedures.

Responsibilities

• Manages all project documentation, ensuring accurate and timely document control, distribution, and retrieval to support project operations.
• Maintain records of correspondence, technical documents, drawings, and transmittals and update document control registers and logs.

Skills

Document control

Project administration

Education

Bachelor’s Degree in Administration or closely related field

Diploma or Equivalent with a Certificate from a recognized agency in Project Administration

Job description

Senior Document Controller

Location: Woking, Surrey, UK

Duration: 12-16 month Fixed Term Contract

Salary: £40k depending on Oil & Gas and Engineering experience

Applicant must have the right to work in the United Kingdom

Penspen www.penspen.com are looking for a Senior Document Controller based in Woking, Surrey full time.

Education

• Alternative (I): Bachelor’s Degree in Administration or closely related field.
• Alternative (II): Diploma or Equivalent with a Certificate from a recognized agency in Project Administration.

Experience

• Alternative (I): Six (10) years
• Alternative (II): Ten (14) years

You will have experience in organizing and controlling typical project deliverables such as drawings, specifications, operating manuals, vendor submittals, filing systems and document flow procedures.

Responsibility

Manages all project documentation, ensuring accurate and timely document control, distribution, and retrieval to support project operations. Manage and maintain project documentation, ensuring all files are organized, up-to-date, and easily accessible. Implement and oversee document control systems to track and manage engineering, procurement, and construction documents. Ensure compliance with document control standards, processes, and procedures. Distribute project documentation to relevant stakeholders and track document reviews, approvals, and revisions. Maintain records of correspondence, technical documents, drawings, and transmittals. Regularly update document control registers and logs to ensure accuracy and traceability.