Senior Document Controller

NG Bailey Group Limited; Greater London; Hybrid; GBP 45,000 - 65,000; Full time

Benefits offered by this job

Flexible benefits

Job summary

NG Bailey Group Limited is seeking a Senior Document Controller for our project in Farringdon, London. You will own the EDMS, oversee document flow and ensure accurate control of drawings, documents and data across the project team, client, and supply chain.

As a senior member, you will guide junior Document Controllers, develop procedures, and maintain robust document registers while ensuring security and compliance. A flexible benefits package complements a challenging, fast-paced environment.

Qualifications

• Experience in Document Control/Management on large construction projects
• Proficient with Electronic Document Management Systems and processes
• Experience handling high volumes of drawings and project data
• Strong knowledge of document numbering, revision control, registers and distribution processes
• Ability to collaborate with project teams, clients, and supply chain
• Proven ability to produce accurate document status reports and maintain registers
• Excellent organisational skills and attention to detail
• Effective communication and relationship-building across a project

Responsibilities

• Own and manage the project EDMS and flow of information
• Upload, download, distribute and maintain drawings and documents
• Ensure documentation is received, checked, registered, monitored and distributed per requirements
• Maintain accurate document registers and ensure information is current and accessible
• Produce regular document status reports and technical submission reports
• Liaise with client, NG Bailey project team, supply chain and contractors
• Develop and implement project document control procedures
• Support and, where required, lead other Document Controllers and Team Assistants
• Provide general project administration support
• Ensure confidentiality and information security of project documentation
• Support continuous improvement of document control processes and systems
• Maintain focus on health, safety, quality and compliance

Skills

Document control

EDMS

Reporting

Stakeholder management

Attention to detail

Education

GCSE English and Maths (Grade C/4 or above)

Available to work from Farringdon 4-5 days a week

Tools

EDMS

Job description

Senior Document Controller

Location: Farringdon

Contract: Permanent

Salary + Flexible Benefits

Summary

We have an exciting opportunity for an experienced Senior Document Controller to join our team based in Farringdon to support projects across London and the South East.

You will take ownership of the project’s document management systems and processes, ensuring the effective control, management and distribution of project information across the NG Bailey project team, client, supply chain and other contractors.

As a senior member of the team, you may also provide guidance and support to Document Controllers and Team Assistants, helping to ensure a consistent and high-quality document management service across the project.

• Owning, controlling and managing the project Electronic Document Management System (EDMS) and the flow of project information.

• Managing the uploading, downloading, distribution and accurate maintenance of drawings, documents and project data.

• Ensuring all documentation is correctly received, checked, registered, monitored and distributed in accordance with project, client and contractual requirements.

• Maintaining accurate document registers and ensuring information is current, controlled and readily accessible to relevant stakeholders.

• Producing regular document status and progress reports, including drawing registers, RFIs/TQs and technical submission reports.

• Liaising closely with the client, NG Bailey project team, supply chain and other contractors to ensure effective integration between document management systems.

• Developing and implementing project document control procedures and guidance where required.

• Supporting and, where required, leading Document Controllers and Team Assistants to ensure an effective document management service.

• Providing general project administration support where required.

• Ensuring project documentation and information is stored securely and that confidentiality and information security requirements are maintained.

• Supporting continuous improvement of document control processes and systems.

• Maintaining a strong focus on health, safety, quality and compliance throughout all activities.

What we’re looking for:

• Experience working within Document Control / Document Management, ideally within a large construction, engineering or infrastructure project environment.

• Strong experience using Electronic Document Management Systems (EDMS) and associated document control processes.

• Experience managing high volumes of drawings, technical documentation and project information.

• Strong understanding of document numbering, revision control, registers, workflows and distribution processes.

• Ability to work effectively with project teams, clients, contractors and supply chain partners.

• Experience producing accurate document status reports and maintaining project registers.

• Strong organisational skills with excellent attention to detail.

• Confident communication skills and the ability to build effective working relationships across a project.

• Ability to manage your own workload and competing priorities in a busy project environment.

• Previous experience supporting or guiding other Document Controllers would be advantageous.

• GCSE English and Maths at Grade C/4 or above (or equivalent).

• Be able to work from Farringdon 4-5 days a week.

About the role

This is a great opportunity for an experienced Senior Document Controller looking to take ownership of document management on a significant project and work closely with a wide range of project stakeholders.

About Us

We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.

Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies.

Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.