Senior Document Controller

Sweet Projects

Acton

On-site

GBP 50,000 - 60,000

Full time

8 days ago

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Benefits offered by this job

Car Allowance

Pension

EV scheme

BUPA Healthcare

Eyecare vouchers

Cycle to work

25 days holiday

Job summary

Sweet Projects is seeking a Senior Document Controller to lead document control across Alliance Park projects in Acton, ensuring compliant handling of information from mobilisation to handover. You will drive standardisation, oversee CDE administration and coordinate with project teams, consultants and subcontractors.

The role requires extensive experience in document control within construction, plus CSCS and information management qualifications.

Qualifications

Significant experience in construction Document Control.
Experience managing Common Data Environments.
Experience coordinating multiple projects and stakeholders.
Experience supervising or mentoring others.

Responsibilities

Lead day-to-day Document Control activities across assigned projects.
Support and mentor Document Controllers and provide project cover where required.
Promote consistent Document Control standards, procedures and practices.
Monitor workload planning and resource allocation within the function.

Skills

Document Control

Common Data Environments

Stakeholder coordination

Mentoring

Education

Document Control / Information Management qualification

CSCS card

Tools

ASite

Autodesk Construction Cloud

SharePoint

Job description

Job Description

At Sweet Project Construction Limited (SPCL), we work within the data, defence and energy sectors. We are a comprehensive design, construction and engineering provider, offering services spanning site acquisition, architecture and refurbishment through to client occupancy. In our world, there are no simple projects, only specialist needs and clever solutions.

We are a general contracting business, drawing on over forty years of specialised industry experience to provide excellent service, sustain long-term partnerships and achieve the highest quality outcomes for key clients whilst maintaining our commercial commitments.

This role will initially be based on our Alliance Park project in Acton, supporting the delivery of two new hyperscale data centres together with associated office, substation and infrastructure works.

Reporting to the Technical Manager – Information Management, the Senior Document Controller will lead the day-to-day operation of Document Control across assigned projects, providing operational oversight, guidance and support to the wider Document Control team.

The role will have primary responsibility for Alliance Park whilst maintaining oversight of other projects and providing support and cover across the business where required. The successful candidate will manage project information throughout the project lifecycle, from mobilisation and CDE establishment through design and construction to project closeout and handover.

The role will drive consistency, compliance and continual improvement in Document Control processes and act as a key operational point of contact for project information and document control matters.

Job Requirements

Experience required

Significant experience within construction Document Control
Experience managing Common Data Environments
Experience coordinating multiple projects and stakeholders
Experience supervising or mentoring others

Desirable

Data centre or mission-critical project experience
Handover and O&M documentation experience
ISO 19650 environment experience

Qualifications

Essential

Relevant qualification or equivalent experience in Document Control, Information Management, construction or a related discipline
CSCS card or willingness to obtain one where required

Desirable

ISO 19650, Document Control or Information Management qualification or training
Construction, engineering or digital information-related qualification

Sweet Projects is an Equal Opportunity Employer. We believe our success is built on the success of our employees and are committed to providing a supportive and rewarding working environment that enables employees to achieve their personal and professional goals.

There shall be no discrimination on the basis of age, disability, sex, race, religion or belief, gender reassignment, marriage/civil partnership, pregnancy/maternity or sexual orientation.

We actively promote equality of opportunity and welcome applications from candidates with the appropriate talent, skills, experience and potential. Selection will be based on individual merit.

Job Responsibilities

Document Control Leadership

Lead day-to-day Document Control activities across assigned projects
Support and mentor Document Controllers and provide project cover where required
Promote consistent Document Control standards, procedures and working practices
Support workload planning, prioritisation and resource allocation across the function

Information Management & CDE Administration

Configure and administer Common Data Environments including Asite, Autodesk Construction Cloud and SharePoint
Manage workflows, permissions, user access, metadata, naming conventions and review processes
Monitor information exchanges and ensure compliance with project information requirements
Support project mobilisation, system setup and user onboarding activities

Quality & Compliance

Oversee incoming and outgoing project information and undertake quality reviews before formal issue
Ensure compliance with company procedures, ISO 19650 principles, information security requirements and project requirements
Support audits, assurance reviews and information governance requirements
Identify, resolve and esc

Project Delivery & Handover

Coordinate Document Control activities throughout mobilisation, design, construction, closeout and handover
Manage document registers, distribution records, review workflows and information trackers
Coordinate project handover information including O&M manuals, as‑built information, commissioning records, certificates and warranties
Monitor key information deliverables and esc

Stakeholder Support & Communication

Build effective relationships with project teams, consultants, subcontractors, suppliers and clients
Provide training, onboarding and ongoing support to system users
Act as a key point of contact for Document Control and Information Management matters
Communicate information requirements, deadlines and compliance issues clearly and constructively

Continuous Improvement

Develop, monitor and report Document Control KPIs
Support improvements to systems, processes and reporting
Share best practice, lessons learned and industry developments across the business
Contribute to the development of the Information Management function

Success Measures

Accuracy and availability of project information
Compliance with Document Control
Effective Common Data Environment management
Timely delivery of project information and handover documentation
Achievement of Document Control KPIs
Quality and audit compliance
Stakeholder satisfaction and support
Continuous improvement initiatives

The duties listed are not exhaustive and may be varied from time to time to reflect the changing needs of the Company. The post holder may also be required to work at other locations at which Sweet Projects conducts its business.

The post holder may be required to work at any of the locations at which the business of Sweet Projects is conducted.

Job Benefits