Senior Conference Logistics Lead – Global Events

Gartner; Egham; On-site; GBP 45,000 - 65,000; Full time

Job summary

The Sr. Conference Planner at Gartner will support the delivery of Gartner’s must-attend global conference portfolio, in-person programs. This role focuses on logistics and production, ensuring seamless development, management and execution of conference elements.

Collaborating with the global event operations team, you will coordinate venues, housing, F&B, staffing and budgets, while maintaining exceptional attendee experiences and aligning with Gartner's standards.

Qualifications

• 3+ years of event management experience.
• Proven event operational skills including production schedules, budget management and event staffing.
• Experience managing agency and vendor partners.
• End-to-end event management and delivery to senior level clients.
• Strong interpersonal and relationship-building skills with senior professionals and agency partners.
• Creative, innovative and strategic thinker with strong attention to detail.
• Strong financial management skills.
• Excellent written and oral communication and presentations skills.
• Ability to adapt, implement and manage change and strive for continuous improvement.
• Thrives under high pressure and demonstrates urgency and prioritization.
• Client-focused with superior customer service and relationship skills.
• Willingness to travel approximately 20% domestically and internationally.

Responsibilities

• Support the flawless delivery of Gartner’s Conferences as part of the global event operations team.
• Plan, organize, and execute event logistics from development through on-site and wrap-up.
• Assist Conference Manager with venue management including rooms, F&B and housing.
• Coordinate across Conference Production cross-functional teams to ensure seamless delivery.
• Manage shipment of all freight to onsite conferences.
• Book and arrange temporary staff to support events and manage them onsite.
• Support Conference Manager on budgets with responsibility for some line items and forecasts.
• Lead VIP member experiences and program deliverables for Destination Conference.
• Oversee budgets for Client Experience activities with forecasts and risk alerts.
• Review and enhance event features based on attendee feedback.
• Follow SOPs and share best practices across regions.

Skills

Event management

Budget management

Vendor management

Project management

Stakeholder relations

Communication skills

Financial management

Adaptability

High pressure tolerance

Travel readiness

Education

Bachelor’s Degree (preferred)

Job description

The Sr. Conference Planner at Gartner will support the delivery of Gartner’s must-attend global conference portfolio, in-person programs. This role focuses on logistics and production, ensuring seamless development, management and execution of conference elements.

Collaborating with the global event operations team, you will coordinate venues, housing, F&B, staffing and budgets, while maintaining exceptional attendee experiences and aligning with Gartner's standards.