Senior Bid Coordinator/Manager

Bespoke Careers; Greater London; Hybrid; GBP 40,000 - 70,000; Full time

Job summary

Join a forward-thinking architectural practice as a bids specialist, where your expertise will shape unique projects. This role offers the chance to prepare fee proposals, ensure compliance with tender requirements, and support business development activities. With a hybrid, remote, or full-time option in Central London, this position is perfect for those looking to make an impact in a rapidly expanding global business. If you have a background in design or construction and are detail-oriented, this opportunity is tailored for you.

Qualifications

• Experience in administration or operations within an architecture firm.
• Proficiency in InDesign and strong math skills.

Responsibilities

• Produce commercial bids and coordinate with senior management.
• Assist with fee negotiations and client queries.

Skills

Administration experience

Operations within architecture

Proficiency in InDesign

Strong math skills

Knowledge of international construction practices

Detail-oriented

Excellent organizational skills

Education

Background in design

Background in construction

Background in business

Tools

CMAP (Client Management Platform)

Spreadsheets

Job description

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Job Overview

Placing the best business support talent within London at the UK's leading architecture and design practices.

We have a fantastic opportunity to join an innovative architectural practice, with an international presence, as their bids specialist. You will be part of a well-established, global business, that is rapidly expanding and will be involved in some exciting, unique, forward-thinking projects.

This role involves preparing fee proposals for projects, ensuring compliance with tender requirements, and maximizing success chances.

This is initially a 3-6 month contract, with potential for permanence. The role can be hybrid, remote, or full-time in Central London offices.

Italian language skills would be an advantage.

Key Responsibilities

• Produce commercial bids for future projects and existing work, coordinating with senior management.
• Collaborate with sub-consultants to gather materials for proposals.
• Obtain internal approvals for fee proposals.
• Update project fee data in the client management platform (CMAP).
• Develop project proposal methodologies outlining work phases.
• Assist with fee negotiations, contract drafting, and client queries.
• Support Business Development activities, including proposal creation and team coordination.

Skills and Experience

• Experience in administration or operations within an architecture firm or related industry.
• Proficiency in InDesign.
• Educational background in design, construction, or business.
• Strong math skills and experience with complex spreadsheets.
• Knowledge of international construction practices and project stages.
• Detail-oriented with strong analytical skills.
• Excellent organizational and document management skills.

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Business Development

Industries

• Architecture and Planning, Construction, Engineering Services

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