Senior Administrator - Vaccination UK

Vaccination UK Ltd.; Stowmarket; On-site; GBP 25,000 - 35,000; Full time

Job summary

Vaccination UK Ltd. is seeking a Senior Administrator to support NHS school-aged vaccination programs. This vital role involves managing staff and resources to ensure the timely execution of immunisation sessions. Benefits include a pension, employee discounts, and 25 days of enhanced annual leave.

Benefits

Pension - 5% employer contribution

Supermarket & High Street Discounts

Employee Assistance Programme via Vivup

Employee referral scheme

25 days enhanced annual leave

Qualifications

• Minimum GCSE grade 'C' in English and Maths is required.
• Experience in a community setting (schools) and/or with children is desirable.
• Ability to manage own workload without supervision.

Responsibilities

• Prepare school calendars for immunisation sessions and manage staff rota.
• Support Programme Manager in ensuring vaccination programs are delivered on time.
• Conduct quality audits in schools and gather feedback to improve program uptake.

Skills

Excellent communication skills

Excellent IT Skills

Excellent organisational skills

Assertive

Critical thinking

Team player

Prioritising workload

Education

GCSE level of education or equivalent with grade 'C' in English and Maths

Job description

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ABOUT US:

Vaccination UK has been commissioned by NHS England since 2015 to provide school aged immunisations, including Influenza, to pupils across numerous counties across England and all boroughs of North London.

ABOUT US:

Vaccination UK has been commissioned by NHS England since 2015 to provide school aged immunisations, including Influenza, to pupils across numerous counties across England and all boroughs of North London.

We are also commissioned by NHS England in North London to provide outbreak response in the event of a vaccine preventable disease outbreak, and we provide the infant BCG programme to newborns in North London

Our mission is to fight disease and save lives by making prevention and treatment easy, accessible and safe.

JOB DETAILS:

Job title: Senior Administrator.

Contract: Fixed Term Contract until 30/12/25

Working Hours: Monday to Friday between 7:00am - 6:00pm. (7.5 hour shift on average)

BENEFITS:

Pension - 5% employer contribution

Supermarket & High Street Discounts & Employee Assistant Programme via Vivup.

Employee referral scheme.

25 days enhanced annual leave.

JOB PURPOSE:

The post holder will be responsible for supporting the Programme Manager /Team Lead to ensure that NHS school-aged vaccination programs are delivered on time and that results are achieved in line with contract specifications.

KEY RESPONSIBILITIES:

• Preparation of school calendar for school immunisation sessions and catch-up clinics.
• Manage and update the staff rota to cover all administrators and nurses at least 8 weeks in advance, following the relevant Standard Operating Procedure (SOP).
• Arrange emergency cover for staff in case of absence or sickness.
• Manage consent form triaging per Standard Operating Procedure (SOP).
• Ensure team members are well-trained and follow protocol.
• Handle stock audit checks and maintain supplies.
• Support the recruitment and onboarding of new recruits.
• Support Programme Manager/Team Lead and undertake delegated duties.
• Collaborate with schools and Programme Manager/Team Lead to improve uptake.
• Attend and conduct quality audits in schools and gather feedback.
• Ensure staff have access to and sign Patient Group Directives (PGDs) for immunisations.
• Deputise for the Team Lead as required when required.
• Actively and constructively contribute to team meetings.
• Undertake other duties commensurate with the level of this position
• Comply with Company policies & procedures.
  
  

EXPERIENCE/SKILLS:

• GCSE level of education or equivalent with a minimum of grade ‘C’ in both English and Maths.
• Working in a community setting (schools) and/or working with children & young people (desirable).
• Prioritise and manage own workload without supervision.
• Assertive, team player and critical thinker.
• Excellent communication skills – both verbal and written.
• Excellent IT Skills.
• Must be able to drive (Desirable).
• Excellent organisational skills.
  
  

European LifeCare Group is committed to providing equal opportunities to all applicants, regardless of race, religion, sex, origin, age, disabilities, genetic information, marital status, gender identity or expression, or any other characteristic protected by law.

#ELCG1

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Information Technology

• Industries

  Medical Practices

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