Senior Administrator - Vaccination UK

European LifeCare Group; Stowmarket; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading healthcare organization is seeking a Senior Administrator to support NHS vaccination programs in Stowmarket. The candidate will manage schedules, staff training, and quality audits while ensuring program delivery meets contractual requirements. Benefits include a pension plan and enhanced annual leave.

Benefits

Pension - 5% employer contribution

Supermarket & High Street Discounts

Employee Assistant Programme

25 days enhanced annual leave

Qualifications

• Minimum of grade 'C' in both English and Maths.
• Experience in a community setting (desirable).
• Ability to prioritize workload without supervision.

Responsibilities

• Prepare school calendar for immunisation sessions.
• Manage staff rota covering at least 8 weeks in advance.
• Ensure team members follow protocols and are well-trained.

Skills

Communication

Organizational skills

Critical thinking

Teamwork

Education

GCSE level of education or equivalent

Job description

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Senior Administrator - Vaccination UK, Stowmarket

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Client:

European LifeCare Group

Location:

Stowmarket, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

6454ef6bd917

Job Views:

7

Posted:

22.06.2025

Expiry Date:

06.08.2025

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Job Description:

European LifeCare Group is one of Europe's largest independent provider of travel clinics and public vaccination programmes.

Founded in 1998, today European LifeCare Group has specialist clinics covering most of Denmark, the Netherlands, Sweden and the UK, where the company trades under a number of brands, including Danske Lægers Vaccinations Service, Vaccination UK, London Travel Clinic, Citydoc, Resecentrum vaccinationer, Mediprevent, Vaccinaties Op Reis and PreventVaccins.

European LifeCare Group also works for both the Danish and English National Health Service as a contracted service provider of immunisation programmes in schools and national influenza vaccination programmes.

ABOUT US:

Vaccination UK has been commissioned by NHS England since 2015 to provide school aged immunisations, including Influenza, to pupils across numerous counties across England and all boroughs of North London.

We are also commissioned by NHS England in North London to provide outbreak response in the event of a vaccine preventable disease outbreak, and we provide the infant BCG programme to newborns in North London

Our mission is to fight disease and save lives by making prevention and treatment easy, accessible and safe.

JOB DETAILS:

Job title:Senior Administrator.

Working Hours:Monday to Friday between 7:00am - 6:00pm. (7.5 hour shift on average)

BENEFITS:

Pension - 5% employer contribution

Supermarket & High Street Discounts & Employee Assistant Programme via Vivup.

25 days enhanced annual leave.

JOB PURPOSE:

The post holder will be responsible for supportingthe Programme Manager /Team Lead to ensure that NHS school-aged vaccination programs are delivered on time and that results are achieved in line with contract specifications.

KEY RESPONSIBILITIES:

• Preparation of school calendar for school immunisation sessions and catch-up clinics.
• Manage and update the staff rota to cover all administrators and nurses at least 8 weeks in advance, following the relevant Standard Operating Procedure (SOP).
• Arrange emergency cover for staff in case of absence or sickness.
• Ensure team members are well-trained and follow protocol.
• Handle stock audit checks and maintain supplies.
• Support the recruitment and onboarding of new recruits.
• Support Programme Manager/Team Lead and undertake delegated duties.
• Collaborate with schools and Programme Manager/Team Lead to improve uptake.
• Attend and conduct quality audits in schools and gather feedback.
• Ensure staff have access to and sign Patient Group Directives (PGDs) for immunisations.
• Deputise for the Team Lead as required when required.
• Actively and constructively contribute to team meetings.
• Undertake other duties commensurate with the level of this position
• Comply with Company policies & procedures.

EXPERIENCE/SKILLS:

• GCSE level of education or equivalent with a minimum of grade ‘C’ in both English and Maths.
• Working in a community setting (schools) and/or working with children & young people (desirable).
• Prioritise and manage own workload without supervision.
• Assertive, team player and critical thinker.
• Excellent communication skills – both verbal and written.
• Must be able to drive (Desirable).
• Excellent organisational skills.

European LifeCare Group is committed to providing equal opportunities to all applicants, regardless of race, religion, sex, origin, age, disabilities, genetic information, marital status, gender identity or expression, or any other characteristic protected by law.