Senior Administrator to Head of Facilities, Operations & Compliance (1year)

International Schools Today; Greater London; Hybrid; GBP 36,000 - 48,000; Full time

Job summary

City of London School is seeking a highly organised Senior Administrator to support the Head of Facilities, Operations and Compliance and oversee administrative and front-of-house functions within the Facilities Department.

The role includes managing compliance and maintenance records, coordinating contractors and suppliers, processing purchase orders and invoices, maintaining facilities systems, and supporting commercial lettings activities.

Qualifications

• Experience within facilities, operations, estates, or compliance administration is desirable.

Responsibilities

• Oversee administrative and front-of-house functions for the Facilities Department.
• Coordinate contractors and suppliers and manage purchase orders and invoices.
• Maintain facilities systems and support commercial lettings activities.
• Supervise the Facilities Administrator.
• Support the Head of Facilities, Operations and Compliance.

Job description

We are seeking a highly organised and proactive Senior Administrator to support the Head of Facilities, Operations and Compliance and play a key role in the efficient running of the Facilities Department at the City of London School. This varied position involves overseeing administrative and front-of-house functions, managing compliance and maintenance records, coordinating contractors and suppliers, processing purchase orders and invoices, maintaining facilities systems, supporting commercial lettings activities, and supervising the Facilities Administrator. The successful candidate will have strong administrative experience, excellent organisational and communication skills, advanced IT proficiency, and the ability to manage multiple priorities in a fast-paced environment. Experience within facilities, operations, estates, or compliance administration is desirable. This is an excellent opportunity for a motivated individual who enjoys problem-solving, improving processes, and delivering high-quality support services within a busy educational setting.

It is a top priority for the School that we both attract and retain a staff body that is not only excellent, but also reflects the London community within which we live, and our diverse pupil body. As such, it is of paramount importance to the School that we acknowledge our current imbalance and seek to rectify this. We are therefore particularly keen to encourage applications from candidates who have African Caribbean, Asian or other Minority Ethnic or mixed heritage. All appointments are merit-based, following a fair, transparent recruitment process. In accordance with the Equality Act 2010, however, the School may employ positive action where diverse candidates demonstrate the ability to perform the role equally well.

City of London School is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.

The City of London Corporation is currently undergoing a programme to ensure that our pay and reward practices are competitive and equitable across the whole organisation to ensure that everyone has the opportunity to thrive in the work that we do.

Further information about the School and a copy of the most recent ISI Inspection report are available on the school website.

We reserve the right to appoint before this deadline and encourage early submission.

Closing date: 6 November 2026, 9am

Interviews will be held on: 12 November 2026