Senior Administrator - Real Assets

Gen II Fund Services; United Kingdom; On-site; GBP 45,000 - 60,000; Full time

Job summary

Gen II Fund Services in Jersey is seeking a hands-on administrator to deliver a first-class service to a varied portfolio of clients. You will supervise, coach and develop junior team members while managing day-to-day client liaison and regulatory documentation.

The role involves reviewing payments, preparing board packs, drafting minutes, and supporting client account reviews and CDD processes. A track record in fund administration and industry qualifications is preferred, with Agile Working

Qualifications

• Table 5 Qualification
• Studying for or willing to study CGI Diploma
• Studying for or willing to study STEP Diploma
• Studying for or willing to study Diploma in Fund Administration
• Studying for or willing to study Any other Table 4 qualification

Responsibilities

• Administering a varied portfolio of clients
• Liaising with clients on a day-to-day basis
• Taking responsibility for client appropriate regulatory documentation (including where appropriate NRL returns and HMRC filings)
• Supervising, coaching and delegating to junior members of staff
• Reviewing payment instructions
• Maintaining and updating client documentation accurately
• Taking responsibility for your own personal development, in line with agreed annual performance objectives
• Scheduling meetings
• Co-ordinating the preparation and first review of board packs for meeting
• Drafting minutes
• Preparation and review of drawdowns and distributions
• Assisting with the review of accounts/financial statements
• Requesting CDD / ongoing monitoring of CDD
• First reviews of work/correspondence carried out by junior members of the team;
• Generation of the relevant checklists for workstreams carried out;
• Assisting manager with elements of the periodic review process;
• Managing transactional activity and appropriately delegating elements of transactional work;
• Assisting the onboarding department with any incorporations, where required; and
• Carrying out terminations of entities

Skills

Client administration

Regulatory knowledge

Coaching juniors

Project coordination

Education

Table 5 Qualification

CGI Diploma

STEP Diploma

Diploma in Fund Administration

Table 4 qualification

Job description

What’s the role?

In this role you will deliver a comprehensive first-class administrative service to a varied portfolio of clients. You will also help in supervising and developing junior team members.

What you’ll be doing

• Administering a varied portfolio of clients
• Liaising with clients on a day-to-day basis
• Taking responsibility for client appropriate regulatory documentation (including where appropriate NRL returns and HMRC filings)
• Supervising, coaching and delegating to junior members of staff
• Reviewing payment instructions
• Maintaining and updating client documentation accurately
• Taking responsibility for your own personal development, in line with agreed annual performance objectives
• Scheduling meetings
• co-ordinating the preparation and first review of board packs for meeting
• Drafting minutes
• Preparation and review of drawdowns and distributions
• Assisting with the review of accounts/financial statements
• Requesting CDD / ongoing monitoring of CDD
• First reviews of work/correspondence carried out by junior members of the team;
• Generation of the relevant checklists for workstreams carried out;
• Assisting manager with elements of the periodic review process;
• Managing transactional activity and appropriately delegating elements of transactional work;
• Assisting the onboarding department with any incorporations, where required; and
• Carrying out terminations of entities

The ideal background for this role:

• Table 5 Qualification
• Studying for or a willingness to study for:
  • CGI Diploma
  • STEP Diploma
  • Diploma in Fund Administration
  • Any other Table 4 qualification
• 5 years relevant industry administration experience with at least 3 years’ experience running your own portfolio
• Good knowledge and understanding of current local finance industry legislation, regulatory requirements & working practices

Role Location/Hybrid Schedule

This role is based in our Jersey office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available and the individual’s preferences and circumstances.