Administrator, Private Equity

Gen II; United Kingdom; Hybrid; GBP 28,000 - 36,000; Full time

Job summary

Gen II is seeking a diligent financial services administrator to support office workflows in Jersey. You will manage correspondence, data integrity in CRM, and basic invoicing processes while coordinating with the team on payments and reporting tasks.

The role requires 1–2 years of relevant experience, good English communication, and attention to detail. A hybrid working arrangement is available, with opportunities for professional qualifications as you progress.

Qualifications

• Minimum 1–2 years experience in financial services.
• Sound academic background.
• Willingness to study toward professional qualifications (CGI, STEP, Fund Administration).
• Working knowledge of Microsoft Office.
• Excellent written and verbal English and clear telephone manner.
• High level of accuracy with good attention to detail.
• Good time management and ability to prioritise workloads.
• Proactive approach and team player spirit.

Responsibilities

• Prepare covering letters and basic letters for review.
• Review CRM data and elevate amendments to maintain data integrity.
• Prepare payment instructions for online banking with supporting documents.
• Monitor receipt of funds and provide confirmation when received.
• Prepare BCF and WIP for the team.
• Send invoices to clients and file correspondence.
• Assist with statutory filings (minutes) and filing tasks.
• Draft minutes and resolutions with assistance.
• Update team schedules and spreadsheets; input tasks as delegated.
• Handle scanning, binding, mail distribution and couriers.
• Maintain daily timesheets and prepare board packs.

Skills

English fluency

Attention to detail

Time management

Team player

Proactive

Telephone manner

Education

STEP Foundation Certificate in International Trust Management

Certificate or Diploma in Fund Administration

Tools

Microsoft Office

Job description

• Prepare covering letters sending documents out and basic letters - ready for review
• CRM - Review data and elevate amendments as required to maintain data integrity
• Prepare payment instructions including for online banking systems, with supporting documents for own clients
• Understand the different requirements/process for payments for high risk clients
• Monitor for receipt of funds and providing confirmation when received
• Prepare BCF (billing control forms) and WIP (work in process reports) for team
• Send out invoices to clients
• Statutory filing (minutes) for team
• Mark up correspondence for filing and book-keeping
• Accurate and timely saving of electronic (email) correspondence
• Scheduling meetings and observe at meetings (if requested)
• Board Pack Preparation - producing reports, collating information and circulating
• Assist with various parts of periodic reviews
• Requesting CDD documentation (under supervision) and understand what is appropriate and acceptable
• Draft basic minutes and resolution (with assistance)
• Scan of minutes
• Update team schedules/reports and team specific spreadsheets/information
• Input tasks and complete tasks as delegated by team
• Binding documents, scanning, photocopying, faxing
• Open, sort and distribute mail
• Arranging couriers
• Daily input of time on timesheet

The ideal background for this role:

• 1-2 years+ previous experience within financial services industry
• Sound academic background
• Studying or have a willingness to study towards a professional qualification such as:
  • CGI
  • STEP Foundation Certificate in International Trust Management
  • Certificate or Diploma in Fund Administration
• Working knowledge of Microsoft Office
• A basic understanding of the local finance industry and regulatory requirements in which we operate
• Excellent written and verbal English and clear telephone manner
• A high level of accuracy with good attention to detail
• Good time management and the ability to prioritise workloads
• Proactive approach to work and team player

Role Location/Hybrid Schedule

This role is based in our Jersey office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available and the individual’s preferences and circumstances.