Administrator, Real Asset Funds

Gen II Fund Services; Jersey Marine; Hybrid; GBP 28,000 - 36,000; Full time

Job summary

Gen II Fund Services in Jersey is seeking an organised fund services professional to manage a small client portfolio and support senior staff in day-to-day activities. The role involves preparing statutory documents, coordinating payments, and ensuring compliance with regulatory requirements.

You will work in a hybrid environment with scope for Agile Working. The ideal candidate has 2–3 years’ relevant experience, ongoing professional study, and strong English communication skills to handle

Qualifications

• 2–3 years relevant industry experience, preferably administering corporate clients.
• Studying towards a professional qualification such as COA, CGI International Finance and Administration Level 4, Certificate or Diploma in Fund Administration.
• Understanding of the local finance industry, legislation and regulatory requirements in which we operate.
• Well-developed communication skills – written and verbal English.
• Ability to work with conflicting and demanding deadlines.

Responsibilities

• Administrate a small portfolio of clients in accordance with procedures.
• Liaise with clients on day-to-day matters.
• Assist more senior staff with their client portfolio.
• Maintain statutory books for own portfolio.
• Prepare client regulatory documentation (including NRL returns and HMRC filings).
• Coordinate payment instructions with supporting documents for own clients.
• Delegate monitoring of receipt of funds to junior staff when appropriate.
• Handle daily client email correspondence; review by senior staff.
• Delegate basic correspondence to junior staff and review before verification by seniors.
• Draft and circulate covering letters and send documents to junior staff.
• Prepare Board Packs.
• Manage own billing of clients.
• Assist with review of accounts/financial statements.
• Schedule and attend meetings.
• Draft and circulate minutes.
• Take responsibility for checklists relating to own clients.
• Request CDD documentation.
• Liaise with intermediaries regarding own clients.

Skills

English proficiency

Communication skills

Education

COA/CGI Level 4

Fund Administration Cert/Diploma

Job description

What youll be doing

• - Administration of a small portfolio of clients, in accordance with procedures
• - Liaising with clients on day-to-day matters
• - Assist more senior member of staff with their client portfolio
• - Maintaining statutory books for own portfolio
• - Preparing client appropriate regulatory documentation (including, where appropriate, NRL returns and HMRC filings)
• - Coordinating payment instructions, with supporting documents for own clients
• - Delegating monitoring of receipt of funds to more junior staff, if appropriate
• - Email day to day correspondence for own clients – ready for review by senior staff
• - Delegating more basic correspondence to junior staff, if appropriate and review prior to verification by senior staff
• - Delegation of covering letters, sending documents out and basic letters to more junior staff
• - Board Pack preparation
• - Managing own billing of clients
• - Assisting with the review of accounts /financial statements
• - Scheduling and attending meetings
• - Drafting and circulating minutes
• - Assume responsibility for all checklists relating to own clients
• - Requesting CDD documentation
• - Liaising with intermediaries in respect of own clients

The ideal background for this role:

• - 2-3 years relevant industry experience, preferably administering corporate clients
• - Studying towards a professional qualification such as COA, CGI International Finance and Administration Level 4, Certificate or Diploma in Fund Administration
• - An understanding of the local finance industry, legislation and regulatory requirements in which we operate
• - Well-developed communication skills – written and verbal English
• - Working with conflicting and demanding deadlines

Role Location/Hybrid Schedule

This role is based in our Jersey office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available and the individuals preferences and circumstances.