Senior Administrator - Mental Health Care Group

NHS Jobs; Nottingham; On-site; GBP 25,000 - 32,000; Full time

Job summary

Nottinghamshire Healthcare NHS Foundation Trust is seeking a Senior Administrator for the Mental Health Care Group. You will provide high-quality, confidential administrative leadership support to senior leaders, manage complex diaries, prepare meetings, papers and reports, and coordinate governance activities to support operational and transformation priorities.

You will coordinate improvement programmes, maintain action logs, risk registers and performance data, and liaise with clinical teams

Qualifications

• Experience providing administrative leadership support to senior teams.
• Ability to manage complex diaries and prepare governance materials.
• Strong organisational skills and attention to confidentiality.

Responsibilities

• Provide high-quality administrative support to Mental Health Care Group leadership.
• Prepare agendas, papers, presentations and briefing materials for governance meetings.
• Coordinate programmes, maintain action logs, risk registers and performance data.
• Support stakeholder engagement and ensure timely delivery of information.

Skills

Diary management

Governance support

Stakeholder engagement

Documentation management

Tools

Microsoft Office

Job description

Senior Administrator - Mental Health Care Group

Please see enclosed the detailed Job Description and Person Specification. Administrative Leadership Support Provide a high-quality, professional and confidential administrative service to the Mental Health Care Group Leadership Team, supporting the delivery of operational, strategic and transformation priorities. Act as a key point of contact for enquiries relating to Care Group programmes, projects and governance arrangements, responding appropriately and escalating issues where required. Manage complex diaries and scheduling requirements for senior leaders, ensuring effective use of time and coordination across multiple competing priorities. Prepare and distribute agendas, papers, presentations, reports and briefing materials to support effective decision-making and governance processes. Programme and Project Coordination Provide administrative and coordination support to key Care Group improvement programmes, including the Enhanced Recovery Plan, Transformation Programme, Quality Improvement initiatives and other service improvement projects. Maintain programme documentation, action logs, risk registers and progress trackers, ensuring information remains accurate and up to date. Monitor and follow up agreed actions arising from meetings, ensuring leads are aware of deadlines and supporting timely completion. Coordinate programme meetings, workshops and stakeholder engagement events, ensuring effective administration before, during and after events. Governance and Performance Support Support Care Group governance arrangements through the coordination of meetings, reporting processes and documentation. Produce accurate and timely minutes, action logs and formal records of meetings, including senior leadership, performance, quality and programme oversight groups. Assist in the collection, collation and presentation of information relating to operational performance, workforce, quality, finance and transformation activities. Maintain governance records and ensure documentation is stored and managed appropriately in line with Trust requirements. Communication and Stakeholder Engagement Develop effective working relationships with Care Group leaders, clinical teams, corporate departments and external partners. Act as a professional representative of the Care Group, communicating effectively with a wide range of stakeholders. Support the preparation and distribution of internal communications, briefing notes and engagement materials associated with key programmes of work. Ensure information is communicated accurately and in a timely manner to relevant individuals and groups. Information Management Maintain accurate electronic filing systems, databases, spreadsheets and records to support Care Group business functions. Produce reports, analyses and presentations using Microsoft Office applications, including Word, Excel, PowerPoint and Teams. Ensure all information is managed in accordance with Trust policies, information governance standards and data protection legislation. Maintain confidentiality at all times when handling sensitive organisational, staff or patient-related information. Continuous Improvement Support the development and implementation of efficient administrative systems and processes. Contribute to audits, reviews and improvement activities that strengthen the effectiveness of Care Group governance and programme delivery. Identify opportunities to improve administrative processes, reporting arrangements and coordination mechanisms to enhance organisational effectiveness. Work flexibly to meet changing priorities and support the evolving needs of the Mental Health Care Group. Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £20.00 (standard) or £41.00 (enhanced), this cost will be deducted from your salary over the first 2 months of employment. You are encouraged to enrol for the DBS Update Service. An annual fee of £15 per year applies.

Nottinghamshire Healthcare NHS Foundation Trust