Senior Administrator / Assistant Manager

Alexander Daniels Offshore Recruitment; Saint Helier; Hybrid; GBP 45,000 - 65,000; Full time

Benefits offered by this job

Hybrid working

Competitive salary

Career progression

Professional development

Job summary

Alexander Daniels Offshore Recruitment is seeking an experienced Senior Administrator / Assistant Manager to join a growing Fund Solutions team in Jersey. You will support a portfolio of fund structures while delivering high-quality service to clients and investors.

The role emphasises governance, investor communications, and operational oversight with a focus on accuracy and client-centric delivery. Hybrid working is offered within a collaborative team.

Qualifications

• Experience in fund administration, corporate services, or financial services environment.
• Strong organisational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities and meet deadlines.
• High level of accuracy and attention to detail.

Responsibilities

• Act as a key point of contact for clients and investors, ensuring queries are handled professionally and efficiently.
• Coordinate governance activities, including board packs, agendas, minutes, and meeting materials.
• Support payment processing and cash management in line with internal controls.
• Manage investor communications and fund reporting within deadlines.
• Maintain operational records, databases, and administration logs.
• Lead client billing and invoicing processes, including follow-ups.
• Assist with external audits and coordinate timely information provision.
• Support system enhancements, process improvements, and change initiatives.
• Identify opportunities to improve efficiency and service quality across fund administration.

Skills

Fund administration

Governance

Client interaction

Organisational skills

Time management

Communication

Excel

Word

Proactive mindset

Education

CGI/ICSA qualification (or studying)

Tools

Microsoft Excel

Microsoft Word

Job description

About the Role

We are seeking an experienced Senior Administrator / Assistant Manager to join a growing Fund Solutions team in Jersey.

This is an excellent opportunity for a motivated professional with fund administration experience who enjoys client interaction, governance activities, investor communications, and operational oversight. The successful candidate will be responsible for supporting a portfolio of fund structures while delivering a high standard of service to clients and investors.

Key Responsibilities

• Act as a key point of contact for clients and investors, ensuring all queries are handled professionally and efficiently.
• Coordinate governance activities, including the preparation of board packs, agendas, minutes, and meeting materials.
• Support payment processing and cash management activities in line with internal controls.
• Manage investor communications and the distribution of fund reporting within agreed deadlines.
• Maintain operational records, databases, and administration logs.
• Lead client billing and invoicing processes, including managing follow-ups and resolving queries.
• Assist with external audit processes and coordinate the timely provision of information and supporting documentation.
• Support system enhancements, process improvements, and operational change initiatives.
• Identify opportunities to improve efficiency and service quality across fund administration activities.

About You

You will be an organised and detail-oriented professional with experience in fund administration, corporate administration, or a similar financial services environment.

Skills & Experience:

Experience within fund administration, corporate services, or financial services

Strong organisational and time management skills

Excellent written and verbal communication abilities

Ability to manage multiple priorities and meet deadlines

High level of accuracy and attention to detail

Proficiency in Microsoft Excel, Word, and related business systems

A proactive, solutions-focused, and client-centric approach

• CGI/ICSA qualification (or currently studying towards one)
• Experience preparing board packs and supporting governance meetings
• Exposure to billing, invoicing, or payment workflows
• Experience supporting audits and regulatory requirements
• Involvement in process improvement or system implementation projects

What's on Offer

• Competitive salary and benefits package
• Hybrid working environment
• Exposure to a broad range of fund structures and clients
• Supportive and collaborative team culture
• Strong opportunities for professional development and career progression