Senior Administrator

We Manage Jobs(WMJobs); Warwick; On-site; GBP 20,000 - 25,000; Part time

Job summary

A leading school is seeking a personable and professional Senior Administrator to support their busy office. The ideal candidate will possess excellent communication and organizational skills, be a problem-solver, and have experience in school administration. This part-time role requires managing pupil records, admissions, and communications with parents, ensuring a welcoming environment for the school community.

Qualifications

• Excellent communication skills and sound ICT knowledge are critical.
• Experience working in a school office is ideal.

Responsibilities

• Management of staff and pupil records, including attendance.
• Coordination of pupil admissions and HR requirements.
• Management of communications with parents and school trips.

Skills

Interpersonal Skills

Organizational Skills

Communication Skills

Problem Solving

Education

Experience in School Office

Tools

SIMS

Your HR

School Admission Module

Job description

Senior Administrator

Required from September 2025 (1 week induction in July 2025)

About the role:
We are looking to appoint a personable, professional and approachable School Administrator to bring confidence, reliability and charisma to a busy infant school office.
The successful candidate will be able to establish positive relationships with all children, parents and members of staff. They will be comfortable making decisions and will be a problem-solver for all kinds of queries and requests; confident and able to think on their feet. They will be the first point of contact for Emscote Infant School, the welcoming face of the school and part of the small office team that is the centrepiece of the school community. The role will be permanent. Excellent communication skills, coupled with sound ICT knowledge and the ability to adapt, are critical to this position.

Key Requirements
We are looking for a candidate who:
• Has excellent interpersonal skills, is fun and welcoming;
• Has excellent organisational and communication skills;
• Is a creative thinker who can think on their feet and find solutions to problems;
• Works well independently or as part of a team;
• Is committed to safeguarding and is trustworthy and discrete;
• Has high expectations of self and others;
• Ideally will have experience working in a school office;
• Preferably will have a good working knowledge of school administrative systems e.g. SIMS, Your HR, School Admission Module etc.

Responsibilities:
• Management of the accurate upkeep of staff and pupil records, including attendance records and student data;
• Management of pupil admissions arrangements;
• Effective and accurate completion of compulsory returns to DFE, LA etc. e.g. pupil and staff census etc.;
• Management of DBS procedures and processes;
• Management and administration of HR requirements;
• Management of communications with parents, including regular newsletter;
• Ad hoc minute taking for sensitive meetings as requested by Executive and / or Associate Head;
• Marketing – ownership of updates to website, press releases etc;
• Local lead for GDPR, ensuring data protection compliance;
• Overseeing and managing Office Assistant;
• Organisation of school trips; arranging transport and costings;
• Management and co-ordination of afterschool clubs;
• Management of online calendar and liaison with Federated Junior School;
• Working with Executive and / or Associate Head to ensure cover of absent staff;
• Arranging and tracking training requests and completion by school staff;
• Cash handling and banking;
• Safeguarding and promoting the welfare of our children.

The role is advertised on a part-time basis (25 hours per week), working Monday to Friday from 11.00am to 4.00pm, term time only. Please do contact us if you would like us to consider alternative arrangements.

This school is committed to safeguarding and promoting the welfare of children and young people and expects all staff & volunteers to share this commitment. This post subject to an enhanced DBS Disclosure.

How to Apply
Please complete the attached application form and return to: [e-mail]
The deadline for applications is midnight Sunday 1st June 2025.
Shortlisting will be completed on Monday 2nd June with interviews taking place on Thursday 5th June.

If you would like to arrange a visit please contact us on the number below or alternatively please have a look at the website.
http://www.allsaintsemscotefederation.co.uk/web Please contact us to make an appointment or if you require any further information - Emscote Infant school 01926 491433