Senior Administrator

JTC Group; Saint Helier; On-site; GBP 32,000 - 52,000; Full time

Job summary

JTC in Jersey is seeking a Senior Administrator – New Business Team to support onboarding and formation of structures for private clients. You will liaise with Sales and Service teams to ensure timely preparation of documentation and approvals.

The role focuses on governance, regulatory compliance, and maintaining up-to-date structures and databases. The post holder will be expected to work under pressure to meet deadlines, develop long-term relationships with intermediaries, and uphold JTC’s

Qualifications

• Excellent understanding of trustee and company risks and responsibilities.
• Excellent understanding of the AML/TF risks associated to onboarding of new clients.
• Solid understanding of risk, relationship management, contractual and statutory obligations.
• Ability to investigate and respond to queries.
• Excellent time management skills with ability to work to tight deadlines.
• Proven track record in the management of a team.

Responsibilities

• Governance oversight and compliance protocols within the Group are applied to the formation of new business structures.
• Maintain a high level of technical competence and market awareness to maximise onboarding experience.
• Provide first class administrative support to the New Business Team and Sales and Service teams.
• Preparation of internal approval documentation, coordinate and present directly to the Business Acceptance Meeting.
• Ensure implementation of structures, databases are up to date and orderly staged transition to relevant administration team as appropriate.
• Be aware of and play an active role in the achievement of “New Business” targets.
• Liaise with Directors and other members of the Global Business Development team as a matter of routine.

Skills

Trustee risk understanding

AML/TF risk understanding

Risk management

Team management

Time management

Relationship management

Job description

Senior Administrator – New Business Team

The purposeof the role is primarily to ensure the efficient and effective on-boarding andformation of structures for new and existing clients that have been approved atBusiness Acceptance Meetings. The primary focus of the role relates to privateclients.

The postholder will have responsibility of liaising with the Sales and Service teams toensure that all client matters, in relation to the review, preparation ofdocumentation for approval of new business and the formation of structures fornew business, are dealt with promptly and any issues are referred to linemanagement immediately.

Toproactively provide administrative support to JTC’s New Business team, SalesOffices and Service Offices. By maintaining close working relationships withcolleagues, the job holder will ensure JTC’s standards, culture, and policy& procedures are maintained.

The postholder will be expected to assist with the development of JTC’s business bydelivering excellent co-ordination skills and developing long-term profitablerelationships with intermediaries.

MAIN RESPONSIBILITIES AND DUTIES

• Working within the regulatory framework as specified by JFSC and other relevant jurisdictions, to ensure that governance oversight and compliance protocols within the Group are appropriately applied to the formation of new business structures.
• Maintain a high level of technical competence and market awareness in order to maximise the effectiveness, efficiency and client satisfaction during the on-boarding experience.
• Provide first class administrative support to the New Business Team and the Sales and Service teams.
• Preparation of relevant internal approval documentation, co-ordinate and present directly to the Business Acceptance Meeting. Ensure consistency and clarity of the on-boarding files and approval documentation in order to maximise the effectiveness of relevant senior management resource.
• Ensure implementation of structures, databases are up to date and orderly staged transition to relevant administration team as appropriate.
• Be aware of and play an active role in the achievement of “New Business” targets.
• Liaise with Directors and other members of the Global Business Development team as a matter of routine.
• Seek advice when faced with difficult issues/problems.
• To behave at all times in a professional manner in the best interests of JTC.
• Support junior members of team as and when needed.
• The ability to work under pressure and manage strict deadlines is essential as is the need to adapt to new systems and processes quickly.
• Adhere to Risk & Associate Compliance procedures in relation to regulatory requirements and AML/CFT legislation.
• Adhere to JTC core values and expected behaviours.
• Any other duties as deemed necessary by Management.

ESSENTIAL REQUIREMENTS

• Excellent understanding oftrustee and company risks and responsibilities.
• Excellent understanding of theAML/TF risks associated to onboarding of new clients.
• Solid understanding of risk,relationship management, contractual and statutory obligations.
• A good understanding of variousjurisdictional requirements.
• Ability to investigate andrespond to queries.
• Excellent time managementskills with ability to work to tight deadlines and under pressure.
• Ability to organise andmanagement multiple priorities using own initiative.
• Proven track record in themanagement of a team.

OUR COMMITMENT TO INCLUSION & WELLBEING

JTC is committed to fostering a healthy, inclusiveorganisation where all individuals feel welcome and feel able to participate inthe workplace fully. We value different perspectives, backgrounds and livedexperiences. This includes supporting employee wellbeing so that people feelequipped to thrive.

Whether you are just starting out or seeking new challenges, JTC offers an environment where you can grow, develop, and succeed at every stage of your career.

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