Senior Administrator

LLOYD'S REGISTER INTERNATIONAL; Horsham; On-site; GBP 26,000 - 28,000; Full time

Benefits offered by this job

Competitive salary up to £28,000 DOE

33 days annual leave

Flexible working arrangements

Health Cash Plan

Employee Assistance Programme

Pension scheme

Job summary

Brainkind in Horsham is seeking a Senior Administrator to support the running of the service/unit with operational, administrative and financial effectiveness. The role involves data input, payroll support, report generation and coordinating meetings.

This 17 hours per week, full-time-equivalent permanent position offers a pro rata salary up to £28,000, with benefits and a collaborative work environment. Located at Kerwin Court, Horsham, the post is office-based with a strong emphasis on data

Qualifications

• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office (Word, Excel, Outlook, SharePoint, Teams).
• Strong written and verbal communication skills.
• Proactive, self-motivated, and able to manage multiple tasks.
• Flexible, adaptable and a good team player.

Responsibilities

• Assist in running the Service/Unit/Department in terms of operational, administrative and financial effectiveness within Brainkind policies and budgets.
• General administrative duties and handling telephone enquiries, including complex situations.
• Input data into IT systems and produce reports; work with spreadsheets to provide accurate service activity reports; create documents using word processing and other software including clinical software.
• Provide information to other departments to support their processes including payroll.
• Maintain safe, secure and efficient office systems and confidential data handling.
• Coordinate and attend meetings, take minutes, and prepare relevant paperwork in advance.
• Be the first point of contact for visitors and assist with signing in.
• Support payroll administration including rota inputs, leave requests, absence, and escalation to line managers.
• Monitor agreements and contracts to ensure they are up to date.
• Ensure funding, benefits, income and expenditure documentation for people we support is reviewed and up to date.
• Manage input and monitoring of invoicing, petty cash, reconciliations, credit control, month-end processes and banking where required.

Skills

Administrative skills

Organisational skills

Attention to detail

MS Office proficiency

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

SharePoint

Teams

Job description

Senior Administrator - Horsham

Job Description

Why join us?

Brainkind is a charity that aims to improve the lives of people

with brain injuries in the UK. Our assessment centres, rehabilitation units and hospitals use expert neurorehabilitation to support people to regain the skills they have lost. We treat people with a range of brain injuries – sustained through trauma, illness, substance abuse and more – to recover and meet their personal goals. Our employees are incredibly passionate about the jobs they do – you will find a strong team spirit across our services and amazing colleagues who always pull together and look out for each other.

Senior Administrator

Location: Kerwin Court, Horsham

Salary: Up to £26,000 - £28,000 DOE pro rata per annum (Weds PM, Thurs & Fri all day)

Hours: 17 hours per week

Contract Type:Full-time; permanent (Job Share)

Why join us?

Brainkind is a charity that aims to improve the lives of people with brain injuries in the UK. Our assessment centres, rehabilitation units and hospitals use expert neurorehabilitation to support people to regain the skills they have lost. We treat people with a range of brain injuries – sustained through trauma, illness, substance abuse and more – to recover and meet their personal goals. Our employees are incredibly passionate about the jobs they do – you will find a strong team spirit across our services and amazing colleagues who always pull together and look out for each other.

Role Overview

To assist in the running of the Service/Unit/Department in terms of operational, administrative and financial effectiveness, within the policies determined by Brainkind and within budgets, which will be prepared locally and agreed centrally.

Key Responsibilities

• To assist in the running of the Service/Unit/Department in terms of operational, administrative and financial effectiveness, within the policies determined by Brainkind and within budgets, which will be prepared locally and agreed centrally.
• General administrative duties and dealing with telephone enquiries, which may entail dealing with complex situation
• Inputting of data onto current IT systems and collecting data to produce reports as required. Working efficiently at an advanced level with spreadsheets to provide accurate reports of service activity. Producing documentation using word processing and other software including clinical software packages
• Responsible for providing information to other departments to support their processes including payroll
• Maintaining safe, secure and efficient office systems management and filing and to ensure safe handling of confidential data
• Coordination and attendance of meetings, minute taking and follow up if required. Ensuring that all relevant paperwork and background papers are prepared and available in advance
• To be the first point of contact for all visitors to the service, assisting them to ensure they have correctly signed in, and alert the relevant colleague of their arrival at the service
• To support with the administration of the staff payroll system, to including inputting rota information, monitoring and amending staff clocking errors, administering leave requests and absence and highlighting issues and concerns to the relevant line manager in a timely manner.
• Monitor agreements and contracts and ensure they are kept up to date
• Ensure the people we support funding, benefits, income and expenditure are audited on admission and monitored in line with Brainkind processes with issues raised with unit management in a timely way. Ensure people we support funding documentation is regularly reviewed and all information is kept up to date
• Manage the input and monitor of fee invoicing, petty cash, reconciliations for accounts, credit control, month end processes and banking systems for management authorisation where necessary and if required

Person Specification

Essential:

• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office (Word, Excel, Outlook, SharePoint, Teams).
• Strong written and verbal communication skills.
• Proactive, self-motivated, and able to manage multiple tasks.
• Flexible, adaptable and a good team player.

Desirable:

• Experience working in the not-for-profit or public sector.

Benefits

• Competitive salary up to £26,000 - £28,000 DOE per annum
• 33 days annual leave inclusive of bank holidays
• Buy and sell up to 5 days annual leave
• Flexible working arrangements
• Supportive and inclusive working environment
• Health Cash Plan
• Access to our Employee Assistance Programme (EAP)
• Excellent training and support
• Group life assurance
• Eye voucher scheme
• Free parking
• Company Pension
• Long Service and Staff Awards

Values, Ethics and Confidentiality

When working for Brainkind all employees are required to work responsibly and be accountable for their actions, upholding dignity and the rights and health and wellbeing of our people we support and their colleagues. This is achieved by ensuring that Brainkind values and behaviours are demonstrated in everything we do, and this creates the culture of Brainkind.

Our employees must be aware of Equality Diversity & Inclusion characteristics and ensure that these are considered appropriately throughout all work undertaken.

All employees are required to respect the confidentiality of all matters they may learn relating to their employment, other members of staff and the general public.