Senior Administrator

Carter Jonas; Greater London; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Flexible benefits

Additional leave option

Health cash plans

Cycle to work scheme

Job summary

Carter Jonas in London is seeking an Administrator to join the expanding Industrial and Logistics team. You will provide accurate administrative support to three Commercial agency teams, handling documents, invoices, diary management and meeting coordination from our London HQ in Chapel Place.

The role requires strong administrative experience, excellent communication, and proficient use of Word, Excel, Outlook and PowerPoint.

Qualifications

• Strong administrative experience and ability to support busy teams with numeracy and communication skills.
• Proficient in Microsoft Office applications including Word, Excel, Outlook and PowerPoint.

Responsibilities

• Produce accurate and well-presented documents including letters of engagement, reports, client correspondence, presentations and spreadsheets within agreed time frames.
• Preparing, processing, and issuing invoices.
• Supporting fee forecasting and financial tracking
• Accurately record, track, and process all chargeable activities to ensure financial efficiency is maintained
• Coordinating meeting invitations and diary arrangements
• Arrange, coordinate and minute the Agency Senior Management Team meetings, ensuring accurate records of discussions, actions and decisions are maintained
• Maintaining a well-organised and compliant digital filing system, ensuring documents are accurately stored
• Carry out timely and accurate administration of databases
• Provide a high level of efficiency and customer service to all who visit or contact the office
• Provide general administration support to the office including other partners, managers and staff as reasonably required
• Handling enquiries over the telephone or personally in reception and taking any necessary action

Skills

Administrative experience

Communication

Time management

Organisational skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

An exciting opportunity has arisen for an Administrator to join our expanding Industrial and Logistics team based in London. The successful candidate will provide accurate and well organised administrative support to three Commercial agency teams, ensuring the efficient delivery of core operational processes.

The Commercial Division represents approximately 20% of the wider business, generating approximately £28 million in revenue, with a team of 250 people across eight UK offices. The position is based in our London HQ in Chapel Place which has over 100 professionals across our main divisions. There are lots of exciting events going on with various office socials, health & wellbeing and fundraising activities to get involved in.

We offer a highly competitive salary and benefits package, including a variety of flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans and cycle to work scheme.

• Produce accurate and well-presented documents including letters of engagement, reports, client correspondence, presentations and spreadsheets within agreed time frames.
• Preparing, processing, and issuing invoices.
• Supporting fee forecasting and financial tracking
• Accurately record, track, and process all chargeable activities to ensure financial efficiency is maintained
• Coordinating meeting invitations and diary arrangements
• Arrange, coordinate and minute the Agency Senior Management Team meetings, ensuring accurate records of discussions, actions and decisions are maintained
• Maintaining a well‑organised and compliant digital filing system, ensuring documents are accurately stored
• Carry out timely and accurate administration of databases
• Provide a high level of efficiency and customer service to all who visit or contact the office
• Provide general administration support to the office including other partners, managers and staff as reasonably required
• Handling enquiries over the telephone or personally in reception and taking any necessary action

What will it take to be successful ?

The ideal candidate will have strong administrative experience and a proven ability to support busy teams, with confident numeracy and excellent communication skills. They will be highly proficient in Microsoft Office applications including Word, Excel, Outlook and PowerPoint, and able to quickly learn, use and train colleagues on specialist systems. Effective time management skills and the ability to prioritise a varied workload are essential. Property experience, particularly within Agency would be beneficial but not essential.

We offer a highly competitive rewards package including group pension, flexible benefits, referral schemes and generous annual leave.

As an equal opportunity employer, we are dedicated to driving diversity and inclusion in the workplace. Learning and development is important to us; we encourage everyone to continue developing to optimise their performance and fulfil their potential. We have an agile flexible working policy; many of our team work flexibly, we would be happy to talk to you about how this could work for you. We enjoy what we do, and we do it well, which is why 80% of our business comes from repeat clients.

About us:

Since 1855, Carter Jonas has grown to be one of the largest and most respected property consultancies in the UK with a network of 34 offices across England and Wales, employing more than 1,000 partners and employees.

Our tailored service and Simply Better Advice have enabled us to forge lasting, intelligent and trusting partnerships with our clients. These long-standing relationships are our most important and most closely protected asset. From private landowners to local authorities, pension funds to farmers – our universe of client experience is among the most varied in UK property.

We employ the very best people. We are a place where people want to work, and our culture is both collaborative and business minded. We have experts in every field who deliver long term advice that enhances our clients’ future prosperity.

Ahead of the curve, we are pioneering in the use of technology within the property industry, making Carter Jonas a hugely exciting place to work.

Our values:

• Approachable – We treat every relationship with respect, integrity, and warmth
• Effective – We do what we say we will, we do it well and we are accountable
• Ambitious – We are ambitious for our clients and for our firm

We look to recruit individuals who represent our core values, but who can also demonstrate the six Carter Jonas competencies that are the foundation of our career pathways. These competencies will aide their personal development in the business, and comprise of:

• Communication - Ensures effective, clear, and relevant communications in support of business objectives
• People - Demonstrates leadership in conduct and effectively manages and develops people to optimise performance through others
• Business Development & Client Care - Ensures effective communication to facilitate excellent client care and collaboration and pursuing opportunities for increased business and profit mindful of the Firm’s heritage and values
• Use of Technology - Modern, Agile, Digital Employee
• Teamwork - Recognises the importance of working with others, to collaborate and co-operate to achieve business
• Personal Effectiveness & Productivity- Engage, promote, and adhere to compliance requirements including all internal processes and procedures which manage risk and enhance productivity.