Senior Administrator

Mitie Cleaning & Hygiene Services; Greater London; On-site; GBP 29,000 - 42,000; Full time

Benefits offered by this job

Salary Finance program

MiDeals discounts

Cycle to work scheme

Enhanced pension contributions

Life cover

Job summary

Mitie is seeking a Senior Administrator in London to provide dedicated administrative support across the team, ensuring efficient delivery of a wide range of clerical tasks while maintaining high service standards.

You will process Maximo calls and work orders, produce reports, support on-site project documentation, and manage purchase orders, invoicing, travel arrangements, visitor coordination and IT equipment records.

Qualifications

• Previous experience within an administrative role, ideally with exposure to Maximo, finance processes and project works.
• Strong IT skills, including Microsoft Word, Excel and PowerPoint.
• Excellent organisational skills with the ability to prioritise workloads and manage multiple tasks.
• Strong communication and customer service skills with the ability to engage stakeholders effectively.
• High level of accuracy and attention to detail.

Responsibilities

• Provide efficient clerical and administrative support across the business.
• Process Maximo calls and work orders and maintain associated records.
• Produce daily, weekly and monthly reports as required.
• Support the on‑site project team with administrative activities and documentation.
• Manage purchase orders, invoicing, travel arrangements, visitor coordination and IT equipment records.

Skills

Strong communication

Organisational skills

Multi-tasking

Tools

Maximo

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Better places, thriving communities.

ROLE: Senior Administrator

HOURS: Full Time

LOCATION: London

At Mitie, our people are our greatest strength, and our promise is to create a place to work where you can thrive and be your best every day. We're looking for a Senior Administrator who will provide dedicated administrative support to the team, ensuring the effective and efficient delivery of a wide range of administrative activities while maintaining exceptional service standards.

Role Responsibilities

• Provide efficient clerical and administrative support across the business.
• Process Maximo calls and work orders and maintain associated records.
• Produce daily, weekly and monthly reports as required.
• Support the on‑site project team with administrative activities and documentation.
• Manage purchase orders, invoicing, travel arrangements, visitor coordination and IT equipment records.

Required Qualifications

Applicants must meet the below defined requirements for the role.

• Previous experience within an administrative role, ideally with exposure to Maximo, finance processes and project works.
• Strong IT skills, including Microsoft Word, Excel and PowerPoint.
• Excellent organisational skills with the ability to prioritise workloads and manage multiple tasks.
• Strong communication and customer service skills with the ability to engage stakeholders effectively.
• High level of accuracy and attention to detail.

What's in it for you?

• Opportunity to work within a supportive and collaborative team environment.
• Career development and learning opportunities within Mitie.
• Be part of an organisation committed to creating better places and thriving communities.

There's a place for you at Mitie, join us today!

Our market‑leading offering provides you with benefits that suit your lifestyle.

We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.

When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!

We give you access to high street discounts from thousands of well‑known retailers, gyms and more through our MiDeals platform. And we have a cycle‑to‑work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save‑as‑you‑earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).

We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,000!

Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.

We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long‑term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing Divya Madaan at [e-mail].

Since 1987, Mitie’s 84,000 employees have been maintaining companies globally. We are the UK’s leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.

Join our Mitie Team.

Together our diversity makes us stronger.

Looking to move roles but not leaving the Mitie family? Why not share your experience with others about life at Mitie?