Admin Assistant - Social Care Team

Civic Recruitment Limited; Colwyn Bay; On-site; GBP 21,000 - 25,000; Full time

Job summary

Civic Recruitment Limited is seeking an organised Administrative Assistant to join the Single Point of Access and Social Care teams on a 3 month contract in Colwyn Bay. You will handle data entry, maintain records and support day-to-day administration with discretion and accuracy.

The role requires familiarity with Microsoft Office, strong numeracy and literacy, and the ability to work to statutory timescales while safeguarding information. Welsh language skills are preferred.

Qualifications

• Good literacy and numeracy skills.
• Experience in administrative or office-based environment.
• Strong IT skills including MS Office.
• High accuracy when entering and formatting data.
• Experience with databases or electronic records.
• Ability to handle confidential information.
• Ability to work to deadlines and statutory timescales.
• Welsh conversation ability is desirable.

Responsibilities

• Provide admin support to Social Care and SPOA teams.
• Input, update and maintain information on databases.
• Process sensitive and safeguarding information.
• Verify accuracy before updating records.
• Undertake high-volume data entry and processing.
• Use MS Office to produce, update and manage documents and records.
• Maintain accurate electronic and paper records.
• Ensure information is processed within statutory timescales.
• Collaborate with colleagues to deliver an efficient service.
• Communicate professionally with colleagues and service users.
• Maintain strict confidentiality at all times.
• Identify discrepancies and report issues.
• Support the smooth running of the team.

Skills

Typing

Microsoft Office

Data entry

Attention to detail

Teamwork

Welsh language

Education

Good standard of education

Tools

Microsoft Office

WCCIS

Job description

Colwyn Bay, United Kingdom | Posted on 20/08/2026

At Civic Recruitment and Limited, we know that individuals are more than just fixed expenses; they are the cornerstone of every thriving organisation.  That’s why we are passionate about transforming recruitment in the public and private sectors.

In the modern job market, organisations in both public and private sectors face significant workforce challenges. Public sector entities, such as local councils and central government departments, often struggle with lengthy recruitment processes, limited access to qualified candidates, and stringent budgetary and regulatory constraints. Private sector businesses, on the other hand, encounter high turnover rates, difficulties managing a mix of permanent and temporary staff, and challenges in sourcing specialised talent for niche industries. These sector-specific obstacles, coupled with the universal complexities of payroll management, create a pressing need for efficient workforce solutions.

Civic Recruitment Limited addresses these challenges with innovative recruitment and payroll solutions tailored for diverse organisational needs. Recognising the critical hurdles organisations face, the company leverages its expertise to streamline processes, reduce recruitment times, and alleviate administrative burdens. With an extensive database of over 1 million pre-screened candidates, Civic Recruitment Limited is well-positioned to cater to the specific needs of both public and private sectors.

Job Description

3 Month Contract With A Local Authority

Job Purpose

To provide a professional, efficient and confidential administrative and business support service to the Single Point of Access Team and Social Care teams, ensuring information is processed accurately and within required timescales.

The postholder will support the effective delivery of services by undertaking data entry, maintaining accurate records, processing sensitive information and providing day-to-day administrative assistance. The role requires a high level of accuracy, confidentiality and professionalism when handling safeguarding and service user information, while ensuring that council policies, procedures, data protection requirements and statutory timescales are consistently followed.

Key Responsibilities

• Provide a professional administrative and business support service to Social Care and Single Point of Access teams.
• Accurately input, update and maintain numerical and text-based information on the council's customer and client databases.
• Process sensitive, confidential and potentially safeguarding-related information in accordance with data protection legislation and council procedures.
• Verify information for accuracy and completeness before entering or updating records.
• Undertake high-volume data entry and processing accurately and efficiently.
• Use Microsoft Office applications and other relevant council systems to produce, update and manage documents, records and information.
• Maintain accurate electronic and paper-based records in accordance with departmental procedures.
• Ensure information is processed within required statutory and operational timescales.
• Follow established policies, procedures and quality standards at all times.
• Provide administrative support to colleagues and assist with the smooth running of the Single Point of Access Team.
• Communicate professionally and effectively with colleagues, service users and other relevant contacts where required.
• Handle confidential information appropriately and maintain strict confidentiality at all times.
• Identify and report any discrepancies, errors or issues with information and records.
• Work collaboratively as part of a busy team, providing support to colleagues and contributing to the delivery of an efficient service.
• Demonstrate a commitment to the council's core values, departmental objectives and the provision of high-quality services to the community.
• Undertake any other reasonable administrative duties appropriate to the level and nature of the post.

Requirements

• Good standard of education with strong literacy and numeracy skills.
• Previous experience working in an administrative, business support or office-based environment.
• Strong IT and technology skills, including a good working knowledge of Microsoft Office.
• Good typing skills and the ability to enter and process information quickly and accurately.
• High level of accuracy and attention to detail when manually entering, checking and formatting data.
• Experience of working with databases, electronic records or similar information management systems.
• Ability to handle sensitive and confidential information appropriately.
• Ability to follow policies, procedures and instructions, particularly in relation to data protection and confidentiality.
• Ability to organise and prioritise workload effectively within a busy working environment.
• Ability to work accurately to deadlines and statutory timescales.
• Good communication and interpersonal skills.
• Ability to work effectively as part of a team.
• Professional, reliable and flexible approach to work.
• Knowledge or previous experience of using WCCIS or a similar Social Care/client database.
• Previous experience providing administrative support within Social Care, health, local authority or other public sector services.
• Knowledge of data protection and confidentiality requirements within a Social Care environment.
• Experience of working with safeguarding or service user information.
• Ability to converse in Welsh.

Welsh language skills are desirable but not essential, and applications are welcomed from both Welsh-speaking and non-Welsh-speaking candidates.

Additional Information

Hours Per Week: 37 hours per week, Monday to Friday