Senior Administrative Specialist — Energy Projects

Murphy; Ollerton; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Holiday allowance and holidays + bank

Discretionary bonus and salary review

Pension scheme

Life assurance

Maternity/paternity pay

Wedding bonus

Canteen facilities

Professional development

Employee discounts

Job summary

Murphy is recruiting for a Senior Administrator to work with Energy as part of our delivery of the Great Grid partnership (GGP). The role involves establishing best practice in SHQE, handling confidential materials, and delivering high-quality admin support across the senior leadership team.

You will manage diaries, prepare reports, coordinate onboarding for new staff, and ensure procurement of office supplies, while using trusted IT systems.

Qualifications

• Experience in general administration and/or customer services.
• Knowledge of office equipment and IT (telephone, computers, printers, etc.).
• Proficiency with Microsoft Word, Excel, Outlook and other standard office applications.

Responsibilities

• Establish and promote best practice in health, safety and environmental matters in conjunction with the SHQE department.
• Uphold confidentiality principles in handling and reviewing sensitive materials
• Provide a high quality level of service in telephone and face to face communication
• Maintain accurate paper and computer-based records
• Provide routine and ad hoc management information to inform decision making by the senior team
• Produce correspondence, documents and presentations to specification using a variety of media
• Maintain diaries and take appointments for team members, including virtual and in-person meetings for the senior team both internally and externally.
• Maintain diaries for the booking of work location resources, for example, meeting rooms and projectors etc.
• Manage the ordering and maintaining of project stationary and equipment supplies
• Work in accordance with established processes and provide feedback on their effectiveness.
• Ensure the inspection of office equipment and services is carried out at intervals in accordance with legislative/ manufacturer’s recommendations and requirements.
• Compile weekly and monthly project data into structured reports and dashboards.
• Act as the administrative focal point for the senior leadership team, supporting diaries, meeting logistics, and high-level communication flow across departments.
• Support the coordination of onboarding for new project staff and contractors, including desk setup, system access, accommodation, welcome packs, and induction sessions.

Skills

General administration

Office equipment & IT

MS Word/Excel/Outlook

Construction industry experience (des)

Job description

Murphy is recruiting for a Senior Administrator to work with Energy as part of our delivery of the Great Grid partnership (GGP). The role involves establishing best practice in SHQE, handling confidential materials, and delivering high-quality admin support across the senior leadership team.

You will manage diaries, prepare reports, coordinate onboarding for new staff, and ensure procurement of office supplies, while using trusted IT systems.