Executive Assistant and Project Coordinator

LEO Pharma UK/IE; Maidenhead; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

An established industry player in medical dermatology is seeking a proactive Executive Assistant & Project Coordinator. In this dynamic role, you will support the Vice President and the leadership team, managing complex calendars and coordinating key projects. Your organizational skills will be crucial in driving efficiencies and ensuring best practices are followed. With a hybrid working model, this position offers a unique opportunity to thrive in a collaborative environment while making a significant impact. If you are ready to take on challenges and contribute to meaningful initiatives, this is the perfect opportunity for you!

Qualifications

• Proven ability to provide support at director level with integrity.
• Experience managing multiple stakeholders and projects simultaneously.

Responsibilities

• Provide executive support to the Vice President UK/IE.
• Central coordinator for key business projects and meetings.

Skills

Calendar Management

Project Management

Stakeholder Management

Time Management

Microsoft Outlook

Microsoft SharePoint

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Relationship Management

Education

Relevant Experience at Director Level

Tools

Microsoft Office Suite

Job description

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Executive Assistant and Project Coordinator

Field of work: General & Corporate Affairs

Are you a highly organized and proactive Executive Assistant who enjoys working in a fast-paced environment, staying two steps ahead? Would you like to work within the leadership team and support with strategic focus? This could be the role for you! Apply Today.

Shape the LEO Pharma of tomorrow

At LEO Pharma, our mission transcends the conventional. We're on an ambitious path to become the leaders in medical dermatology worldwide. As an Executive Assistant & Project Coordinator, you will provide comprehensive, efficient, and effective executive and administrative support to the Vice President UK/IE and executive support to the UK/IE Leadership Team.

In the UK/IE Affiliate, we share a “challenge accepted” mindset and are guided by our winning behaviours of simplification, collaboration, and accountability, to achieve our goals.

Your new role

As an Executive Assistant & Project Coordinator, you will autonomously and efficiently manage projects, ensuring consistency, efficiency, and best practice standards are applied in the provision of administrative support. Responsibilities will include but will not be limited to:

• Work closely with the Vice President UK/IE to provide executive support, for example complex calendar management, meeting management etc.
• Central coordinator and project manager for ad hoc key business projects involving all relevant stakeholders, driving business efficiencies, ensuring adherence to timelines and effective management of resources.
• Continually seeking ways to improve processes and approaches.
• Drive and support the organisation of key meetings such as Annual All Company Conference, monthly UK/IE Leadership Team (LT) Meetings, and other affiliate meetings.
• Support the Vice President UK/IE and UK/IE LT by taking accurate actions at monthly UK/IE LT Meetings. Participate as a highly trusted and involved member of the VP’s team with responsibility for organizing all business meetings, including agenda creation, action follow-up etc.
• Maintain accurate oversight of budget for Vice President UK/IE.
• A central coordinator and link between the Vice President UK/IE and the business.

This role will be based in our UK office in Maidenhead and is open to hybrid working with working from home options 2-3 days per week.

To succeed in this role, we imagine that you have the following qualifications:

• Substantial related experience, with proven ability of providing support at director level, including demonstrable ability to act with integrity at all times.
• Manage multiple stakeholders and projects simultaneously.
• Ensures accountability by using time management techniques to allow responsibility to be taken for meeting strategic objectives.
• Support on complex organisational projects, whilst managing the ambiguity associated with collaborating across the organisation and collaborating effectively.
• Advanced knowledge of Outlook, SharePoint, PowerPoint, Word, Excel. Skilled at building slide decks would be an advantage.
• Assertiveness – Ability to take decisions within previously agreed parameters in VP’s absence and to follow up actions from UKIE LT.
• Competency in managing relationships with key professional service suppliers.

LEO Pharma is built on collaboration, innovation, and curiosity. Is this you? Can you bring this and the ability to be proactive with a ‘can do’ attitude whilst juggling priorities and remaining calm?

Your application

You do not need to upload a cover letter, but feel free to add a few sentences in your resume or CV on why this position has your interest.

Beyond the skin

Join LEO Pharma, a global leader in medical dermatology, as we go beyond the skin to make a lasting impact. Our innovative approach sets us apart. We are dedicated to leaving a legacy that positively impacts patients, colleagues, and our planet.

At LEO Pharma, we believe in the power of individuals to drive change. Our flat organizational structure empowers you to make a visible impact and offers versatile roles for professional growth. We value diversity and welcome applications from all qualified candidates, recognizing that our different perspectives, backgrounds, and attitudes enable us to make the best decisions. Join our passionate team at LEO Pharma and be yourself as we work together to make a difference.

For certain positions, LEO Pharma might complete a background check conducted by a third party.