Executive Assistant

JR United Kingdom; Basildon; On-site; GBP 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant to support their Senior Vice President. In this pivotal role, you will coordinate schedules, manage travel arrangements, and serve as a liaison for stakeholders. Your organizational prowess and excellent communication skills will be essential in ensuring the smooth operation of the executive's office. This role offers a unique opportunity to make a significant impact within a global leader in financial technology, where innovation and excellence are at the forefront. Join a team that values your contributions and provides opportunities for professional growth and development.

Benefits

Health and Wellness Resource platform access

Life Insurance

Income Protection

Enhanced Maternity, Paternity and adoption leave

Living Proof Points Scheme

25 days annual leave

Career development opportunities

Qualifications

• Proven experience supporting top-level executives as an Executive Assistant.
• Strong organizational skills with the ability to manage multiple tasks efficiently.

Responsibilities

• Coordinate the SVP's schedule and travel arrangements.
• Organize office administrative tasks and manage deadlines.

Skills

Organizational Skills

Communication Skills

Interpersonal Skills

Confidentiality

Proactive Problem Solving

Tools

Document Management Systems

Travel Coordination Tools

Job description

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Calling all innovators – find your future at Fiserv.

We’re Fiserv, a global leader in Fintech and payments, and we move money and information in a way that moves the world. We connect financial institutions, corporations, merchants, and consumers to one another millions of times a day – quickly, reliably, and securely. Any time you swipe your credit card, pay through a mobile app, or withdraw money from the bank, we’re involved. If you want to make an impact on a global scale, come make a difference at Fiserv.

What does successful Executive Assistant to Senior Vice President do?

The Executive Assistant will play a vital role in providing expert support to the SVP, managing their daily operations and serving as a key liaison for internal and external stakeholders.

1. Coordinate the Senior Vice President's (SVP) schedule, including travel arrangements, while ensuring compliance with company policies.
2. Organize office administrative tasks, including deadline management, document organization, and accurate expense submissions.
3. Oversee expenditure requests from the team, ensuring data accuracy and managing the review and approval process.
4. Attend meetings to take notes, follow up on action items, and draft messages on behalf of the SVP as needed.
5. Manage the leadership team's vacation schedules, coordinating approvals, resolving conflicts, and submitting requests for SVP approval.

What you will need to have:

1. Proven experience supporting top-level executives as an Executive Assistant.
2. Strong organizational skills with the ability to efficiently manage multiple tasks.
3. Excellent communication and interpersonal abilities for interacting with colleagues and external contacts.
4. Resourceful and proactive, with the ability to maintain confidentiality and adapt in a fast-paced environment.
5. Proficient in travel coordination, meeting organization, and document management, with a commitment to accuracy and attention to detail.

Perks at work:

1. Health and Wellness Resource platform access for you and your family
2. Life Insurance
3. Income Protection
4. Enhanced Maternity, Paternity and adoption leave
5. Living Proof Points Scheme – Get recognised by your colleague and spend your points at multiple high-street retailers.
6. 25 days annual leave, increasing with length of tenure
7. Career development, training and professional qualification opportunities – we want to provide you with the tools to succeed and grow in your role

What you should know about us:

Fiserv is a global leader in payments and financial technology with more than 40,000 associates proudly serving clients in more than 100 countries. As one of Fortune magazine's "World's Most Admired Companies" 9 of the last 10 years, one of Fast Company’s Most Innovative Companies, and a top scorer on Bloomberg’s Gender-Equality Index, we are committed to innovation and excellence.

Our commitment to Diversity and Inclusion:

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.