Executive Assistant and Project Coordinator

LEO Pharma US; Maidenhead; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player in medical dermatology is seeking a proactive Executive Assistant & Project Coordinator to support the Vice President and the leadership team. In this dynamic role, you will manage complex projects, streamline processes, and enhance organizational efficiency. You'll work closely with top executives, ensuring effective communication and coordination across various stakeholders. If you thrive in a fast-paced environment and are passionate about making a difference, this is the perfect opportunity for you to contribute to an innovative team dedicated to improving patient outcomes and driving meaningful change.

Qualifications

• Proven experience supporting at the director level with integrity.
• Ability to manage multiple projects and stakeholders efficiently.

Responsibilities

• Provide executive support to the Vice President UK/IE including calendar and meeting management.
• Coordinate key business projects and ensure adherence to timelines.

Skills

Project Management

Calendar Management

Stakeholder Management

Time Management

Microsoft Outlook

Microsoft SharePoint

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Communication

Tools

Microsoft Office Suite

Job description

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Executive Assistant and Project Coordinator

Field of work: General & Corporate Affairs

Are you a highly organized and proactive Executive Assistant who enjoys working in a fast-paced environment, staying two steps ahead? Would you like to work within the leadership team and support with strategic focus? This could be the role for you! Apply Today.

Shape the LEO Pharma of tomorrow

At LEO Pharma, our mission transcends the conventional. We're on an ambitious path to become the leaders in medical dermatology worldwide. As an Executive Assistant & Project Coordinator, you will provide comprehensive, efficient, and effective executive and administrative support to the Vice President UK/IE and executive support to the UK/IE Leadership Team.

In the UK/IE Affiliate, we share a “challenge accepted” mindset and are guided by our winning behaviours of simplification, collaboration, and accountability, to achieve our goals.

Your new role

As an Executive Assistant & Project Coordinator, you will autonomously and efficiently manage projects, ensuring consistency, efficiency, and best practice standards are applied in the provision of administrative support. Responsibilities will include but will not be limited to:

• Work closely with the Vice President UK/IE to provide executive support, such as complex calendar management and meeting management.
• Act as the central coordinator and project manager for ad hoc key business projects involving all relevant stakeholders, driving business efficiencies, ensuring adherence to timelines, and effective management of resources.
• Continually seek ways to improve processes and approaches.
• Drive and support the organization of key meetings such as the Annual All Company Conference, monthly UK/IE Leadership Team (LT) Meetings, and other affiliate meetings.
• Support the Vice President UK/IE and UK/IE LT by taking accurate actions at monthly UK/IE LT Meetings. Participate as a highly trusted and involved member of the VP's team with responsibility for organizing all business meetings, including agenda creation and action follow-up.
• Maintain accurate oversight of the budget for Vice President UK/IE.
• Act as a central coordinator and link between the Vice President UK/IE and the business.

This role will be based in our UK office in Maidenhead and is open to hybrid working with work-from-home options 2-3 days per week.

To succeed in this role, we imagine that you have the following qualifications:

• Substantial related experience, with proven ability to provide support at the director level, including demonstrable ability to act with integrity at all times.
• Ability to manage multiple stakeholders and projects simultaneously.
• Ensures accountability by using time management techniques to allow responsibility to be taken for meeting strategic objectives.
• Support on complex organizational projects while managing the ambiguity associated with collaborating across the organization.
• Advanced knowledge of Outlook, SharePoint, PowerPoint, Word, and Excel. Skilled at building slide decks would be an advantage.
• Assertiveness – Ability to make decisions within previously agreed parameters in the VP's absence and to follow up on actions from UKIE LT.
• Competency in managing relationships with key professional service suppliers.

LEO Pharma is built on collaboration, innovation, and curiosity. Is this you? Can you bring this and an ability to be proactive with a ‘can do’ attitude while juggling priorities and remaining calm?

Your application

You do not need to upload a cover letter, but feel free to add a few sentences in your resume or CV on why this position has your interest.

Beyond the skin

Join LEO Pharma, a global leader in medical dermatology, as we go beyond the skin to make a lasting impact. Our innovative approach sets us apart. We are dedicated to leaving a legacy that positively impacts patients, colleagues, and our planet.

At LEO Pharma, we believe in the power of individuals to drive change. Our flat organizational structure empowers you to make a visible impact and offers versatile roles for professional growth. We value diversity and welcome applications from all qualified candidates, recognizing that our different perspectives, backgrounds, and attitudes enable us to make the best decisions. Join our passionate team at LEO Pharma and be yourself as we work together to make a difference.

For certain positions, LEO Pharma might complete a background check conducted by a third party.