Senior Administrative Assistant

Novartis; London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A leading company in the pharmaceutical sector is seeking a Senior Administrative Assistant in London. This role involves providing essential administrative support to the Global Program and Clinical Teams, managing schedules, and ensuring effective communication across departments. The ideal candidate will have strong organizational skills, a bachelor's degree, and experience in the pharmaceutical industry.

Qualifications

• Minimum 5-7 years of intermediate to advanced administrative experience.
• Experience in the pharmaceutical industry preferred.
• Fluent in English (oral and written).

Responsibilities

• Manage complex administrative tasks independently.
• Handle confidential information professionally.
• Act as a liaison across departments.

Skills

Communication

Organizational skills

Time-management

Problem-solving

Team-oriented mindset

Education

Bachelor’s degree or equivalent senior administrative experience

Tools

Microsoft Office Suite

Job description

Summary

When we put our heads together, we can do brilliant work. And when we do brilliant work, we can achieve remarkable things for patients as we positively transform healthcare. We are looking for Senior Administrative Assistants to join our team.

The Senior Administrative Assistant is an independent, motivated team member providing administrative support to the Global Program Team (GPT) and Global Clinical Team (GCT) members with minimal supervision. Responsibilities include secretarial and administrative duties for managers and associates, acting as an information resource on organizational policies, gathering and reporting relevant information, and guiding other administrative staff as needed.

This role is based in London, UK, with a hybrid working approach.

About The Role

Major Accountabilities:

1. Manage complex administrative and organizational tasks independently, including scheduling offsite meetings, managing calendars, travel arrangements, processing expenses and purchase orders, and booking conference rooms globally.
2. Handle confidential information professionally across all management levels.
3. Act as a liaison across departments to ensure effective communication and reporting.
4. Interact with internal and external contacts, often at senior management levels.
5. Coordinate logistics for large meetings and manage data tracking as required.
6. Prepare and organize documents and files, including updates to organizational charts and presentations.
7. Manage mailings and distribution for the Global Program and Clinical Teams.
8. Coordinate building maintenance requests and support data entry into Novartis systems.
9. Assist and train other administrative staff as needed.
10. Compile data, statistics, or information for use by others.

Minimum Requirements:

• Bachelor’s degree or equivalent senior administrative experience preferred.
• Experience in the pharmaceutical industry.
• Strong communication skills in fluent English (oral and written).
• Excellent organizational and time-management skills with the ability to prioritize.
• Intermediate to advanced administrative experience (minimum 5-7 years).
• Ability to exercise discretion, judgment, and solve complex problems.
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, SharePoint, and MS Teams.
• Ability to work independently with minimal supervision.
• Adaptability to organizational changes.
• Team-oriented mindset.

Benefits and Rewards

Learn more about our support for your personal and professional growth: https://www.novartis.com/careers/benefits-rewards

Commitment to Diversity & Inclusion

We are dedicated to creating an inclusive environment with diverse teams that reflect the communities we serve.

Why Novartis

Helping people with disease requires more than science; it requires a passionate community. Join us to collaborate, support, and innovate to change lives: https://www.novartis.com/about/strategy/people-and-culture

Join Our Network

Not the right role? Sign up to stay connected and learn about future opportunities: https://talentnetwork.novartis.com/network