Senior Administrative Assistant

Leeds City Council; Leeds; On-site; GBP 25,000 - 28,000; Full time

Job summary

A leading council in the UK is seeking a Senior Administrative Assistant to provide essential support at the South Leeds Youth Hub. The role involves managing bookings, coordinating resources, and ensuring smooth operations. Ideal candidates will have strong organisational skills, attention to detail, and the ability to work collaboratively. The position offers a competitive salary, flexible working arrangements, and opportunities for professional development.

Benefits

Competitive salary and annual leave

Membership of the West Yorkshire Pension Fund

Flexible working arrangements

Career pathway and professional development

Qualifications

• Excellent organisational skills and attention to detail.
• Good communication skills and ability to work collaboratively.
• Ability to prioritise and negotiate with various stakeholders.

Responsibilities

• Manage bookings and finance for the activity centre.
• Coordinate maintenance of facilities and resources.
• Build relationships within the community and external organisations.

Skills

Organisational Skills

Attention to Detail

Communication Skills

Flexibility

Problem Solving

Job description

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Job title:

Senior Administrative Assistant

Salary:

B3 £25,584 - £27,269 (pro rata)

Hours:

18.5 hours per week (Tues, Weds, Thurs) 9.30am – 4.30pm, all office based

Contract:

Permanent

Location:

South Leeds Youth Hub, Middleton Road, Belle Isle, LS10 3JA

South Leeds Youth Hub is an activity centre dedicated to providing young people in South Leeds with opportunities to play, learn and have fun. Our vision is for Leeds to be the best city for children and young people to grow up in, and the hub plays a crucial role in achieving this goal. The hub boasts excellent music facilities, a 3G football pitch, sports MUGA, and activity rooms. Additionally, we share our building with Southway Alternative Educational Provision which supports young people who have been excluded from mainstream schools.

As an administrator at South Leeds Youth Hub, you will provide essential administrative support to ensure the smooth day-to-day running of the hub. You will work closely with the centre manager and wider administration teams to manage bookings and support the hub’s future development.

Key responsibilities include:

• Manage bookings and finance.
• Coordinate the maintenance of buildings, facilities and resources.
• Promote the centre to enhance its use and positive impact on young people.
• Build and maintain relationships within the community, council and with external organisations.
• Adhere to safeguarding policies and procedures to create a safe environment.

On occasion, you could be asked to cover at other centres and therefore will need to be flexible and adaptable.

Leeds City Council is one of the largest employers in the region with over 14,000 employees. We seek to recruit and develop talented individuals who embody our council values and ambitions.

About You

As a Senior Administrative Assistant, you will:

• Have excellent organisational skills, attention to detail and recognise the importance of confidentiality.
• Be proactive, able to think ahead and work on your own initiative with the ability to adhere to timescales.
• Have good communication skills and be able to work collaboratively with colleagues and develop strong working relationships.
• Demonstrate flexibility and resilience.
• Have an ability to prioritise and negotiate with colleagues, young people, external partners and members of the public.

About The Role

As an Senior Administrative Assistant within our activity centres, you will be part of a can-do team who proudly demonstrate the Council’s values and behaviours. The role is integral to our activity centres team, supporting this and other activity centres across the city.

What We Offer You

We take pride in offering the best employee experience, with benefits including:

• A competitive salary and annual leave entitlement plus statutory holidays.
• Membership of the West Yorkshire Pension Fund with generous employer contributions.
• Flexible and hybrid working arrangements subject to service requirements.
• A clear career pathway and continuing professional development opportunities.
• A range of staff benefits to help you boost your wellbeing and make your money go further.

How To Apply

Please complete the online application form. Read our guidance for further advice. Please check your information carefully and ensure you complete all sections before submitting your application.

If you have any queries or would like an informal chat about the role, please contact Vince Foster, centre manager, 0113 53 51465 or email [e-mail]

A Disclosure and Barring Service (DBS) check against the Children’s or Adults’ barred list as applicable will be carried out on preferred candidates. Read our recruitment of ex-offenders policy.

We welcome applications from everyone and actively seek a diverse range of applicants from all backgrounds and cultures. We particularly encourage applications from, but not limited to, women, carers, veterans as well as LGBT+, ethnically diverse, disabled and care experienced people.

This role is based in the UK. Home Office guidance states that candidates must evidence their right to work in the UK prior to commencing employment, either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa.

If you do not have the right to work in the UK, you must consider your own eligibility for sponsorship for a particular role through the Skilled Worker visa route before applying. To be eligible for sponsorship you'll usually need to be paid the standard salary rate of at least £38,700 per year or meet one of the other eligibility criteria. Ensure you are eligible before applying.

Job Description

Special conditions: This post is subject to a higher level check with the Disclosure & Barring Service. Please note that a criminal record will not necessarily be a bar to obtaining employment; it will depend on the circumstances and background to any offence.

Job purpose: Shared Services consists of over 700 employees in the Business Support Centre and Business Administration Service. These services provide administration support activities to a wide range of teams and services across the council.

We help the council to streamline operations by redesigning processes, reviewing models of delivery to enable better sharing of resources and exploiting existing or introducing new technology to modernise the way we work. Our staff use a range of computer programmes and systems to support services which include those working with teams based across the council in a number of different administration roles.

This role is based on site at the activity centres. Working with the wider activity centre team, you will engage with schools and other customers and stakeholders to coordinate bookings and support the centre manager and activity workers to welcome visitors and ensure the smooth running of the centre day to day. You will be able to communicate clearly and effectively as you will be responsible for corresponding to queries through a busy inbox. You will use finance systems to invoice customers and prepare budget projections and use social media to promote the centre and support income generation to the council. The role involves working face-to-face with customers and within the council boundaries as required.

Responsibilities:

• Working with high levels of accuracy for tasks such as checking documents and recording numerical and alphabetical information.
• Identify problems and areas for improvement and offer solutions.
• Supporting staff and developing new team members.
• Use own initiative and judgment where appropriate, providing outcomes and solutions for customers from a range of options.
• Work on your own, manage your own workload and use your initiative to adhere to time scales and deadlines.
• Ability and experience to carry out administrative duties.
• Ability to analyze and collate data and use it to produce reports.
• Understanding of legal business, financial, audit, confidential and operational requirements of the service, and the impact on its day-to-day work.
• Work flexibly and move within service areas – working at different locations depending on service demand.
• Willing to abide by the Council’s Equal Opportunities and Health and Safety Policies.
• Willing to actively participate in training and development activities to ensure up-to-date knowledge, skills and continuous professional development.

The duties outlined are not meant as an exhaustive list and will also comprise any other duties within the spirit of the post, commensurate with the job evaluation outcome for this post.