Senior Admin & Governance Coordinator - Hybrid

Schools’ Choice; Metropolitan Borough of Solihull; Hybrid; GBP 19,000 - 27,000; Full time

Job summary

Solihull Metropolitan Borough Council, via Opus People Solutions, is seeking a Management Support Assistant to provide high-level administrative and project support to the Economy and Infrastructure Directorate. The role focuses on coordinating leadership activities, governance processes and day-to-day leadership functions in a local authority setting.

You will work closely with senior managers, supporting strategic projects, meetings, governance and day-to-day leadership duties.

Qualifications

• Experience in a Personal Assistant, Executive Assistant, Management Support or similar senior administrative role.
• Experience managing complex diaries, inboxes and competing priorities.
• Strong experience organising and supporting senior-level meetings, including minute-taking and action management.
• Excellent communication and interpersonal skills, with the ability to build effective relationships at all levels.
• Advanced Microsoft Office and Microsoft 365 skills, particularly Word, Excel, PowerPoint, SharePoint.
• Ability to produce professional reports, presentations and management information.
• Exceptional organisational skills and the ability to work proactively with minimal supervision.
• Strong analytical and problem-solving abilities.
• A high level of discretion, professionalism and confidentiality.
• Meticulous attention to detail and a commitment to producing high-quality work.

Responsibilities

• Managing and coordinating Directorate Leadership Team meetings, including agendas, forward plans, minutes and action tracking.
• Supporting Cabinet and Scrutiny Board processes, ensuring reports are submitted, coordinated and uploaded in line with council procedures.
• Producing high-quality reports, presentations and briefing documents.
• Providing project support, including research, policy analysis and preparing recommendations and feedback.
• Managing calendars, scheduling meetings and supporting leadership team workflow and deadlines.
• Preparing senior managers for meetings and ensuring they have the necessary information and documentation.
• Liaising confidently with internal stakeholders, external organisations, senior officers and elected members.
• Supporting the effective use of Microsoft 365 applications, SharePoint and digital collaboration tools.
• Quality checking reports, presentations and written materials to ensure accuracy and compliance with corporate standards.
• Maintaining effective administrative systems and contributing to continuous improvement of business support processes.

Skills

Diary management

Meeting coordination

Minute taking

Communication

MS 365/SharePoint

Governance

Analytical thinking

Discretion/confidentiality

Organization

Tools

Microsoft Word

Excel

PowerPoint

SharePoint

Job description

Solihull Metropolitan Borough Council, via Opus People Solutions, is seeking a Management Support Assistant to provide high-level administrative and project support to the Economy and Infrastructure Directorate. The role focuses on coordinating leadership activities, governance processes and day-to-day leadership functions in a local authority setting.

You will work closely with senior managers, supporting strategic projects, meetings, governance and day-to-day leadership duties.