Senior Accounts Payable Executive

Softcat; Marlow; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Hybrid working

Flexible hours

Supportive team

Job summary

Softcat in the United Kingdom is seeking an experienced Accounts Payable professional to join our Finance team. You will manage supplier payments, build strong supplier relationships and help ensure timely processing across UK and multinational ledgers.

You'll work in a collaborative, supportive environment with hybrid working (3 days in the office, 2 from home) and opportunities to develop within the department.

Qualifications

• Ability to multi-task, set own deadlines, prioritise and deliver.
• Exceptional ability to communicate complex information clearly and effectively to various audiences
• Self-motivated to improve knowledge with the ability to use what you have learnt to benefit the team.
• Ability to identify areas for positive change.
• Strategic Planning and Execution: Experience in developing and implementing strategic plans to improve department efficiency and effectiveness.
• Proven ability to problem solve with an understanding of when to manage a query independently and when to elevate further.
• Highly numerate.
• Minimum of 3 years' experience within Accounts Payable.

Responsibilities

• Build and sustain strong relationships with our suppliers.
• Invoice Processing – Regularly review and process all invoices that are received into the business. Monitor own Approvals and Queries.
• Reconciliation of Statements – Identifying queries/invoices/payments and seeing through to a resolution.
• Raising Customer Services Cases - to apply credit notes to our ledger and help our customer service team credit back our customers where necessary.
• Updating internal systems with thorough notesregardinginvoices with price variances or queries, to get these invoices paid as soon as possible.
• Assistwith company audit where applicable – providing copy invoices,statementsor payments trail.
• Consistently achieving individual monthly targets on weekly reporting's supporting on KPIS set out by our management team.
• Being in control with Payments – Ensure payments and restricted templates are created andsubmittedas requested through NetSuite and HSBC Bank.
• Working directly with vendors to achieve the best possible EPD – Early Payment Discount.
• Able to process Payments Runs – ready for Approval, for example, processing the excel files into NetSuite, for Seniors and Team Leaders to review and release.
• Manage a complex supplier ledger and support ledger reviews (holding own query sessions with direct reports).
• Fielding day to day questions ahead of reaching the Accounts Payable Deputy Team Leaders.
• Support on hiring interviews when required.
• Identify any recurring process issues and raise to Deputy and Team Leaders.
• Providing support to colleagues with queries.
• Training and developing new team members whilst also providing support to direct reports.
• Reviewing Weekly Reporting with Level 1 and 2 Executives, to make sure these reporting tasks are completed to the best of the ability before being reviewed by Team Leaders and Managers.

Skills

Multi-tasking

Communication

Self-motivation

Strategic planning

Problem solving

Numeracy

Job description

Would you like to kick start your career in a supportive, collaborative and innovative company?

Do you enjoy working as part of an enthusiastic, passionate, and collaborative team?

Join our Accounts Payable team The AccountsPayableteamis responsible forthe process to pay function for Softcat, a FTSE 250 IT Reseller where culture and peopleare key to success.The team currentlyconsistsof 23team membersand coversour UK ledger as well as our growing multinational branchledgers(including the US, Singapore, Australia, Ireland,Hong Kongand the Netherlands).The team are all based in our head office in Marlow, together with the other businesssupport functions. It istheteam'sresponsibility to ensure alltrade and non-tradesuppliers are paid within agreed termsand processed andposted in an efficient way to supportthe business.

Success. The Softcat Way. At Softcat we want to support you at every stage of your career. Whether that means stepping up into a more senior role, taking on more responsibilities in your current role or broadening your skills and experiences in a different department, we encourage all our employees to develop and grow with us.

Your Role You will be a key member of the Accounts Payable Team within the Finance Department. The Accounts Payable Teamare responsible formaking payments owed by the company to suppliers and other creditors. The team builds strong relationships with our suppliers and works closely with the wider business to achieve individual and team focused targets.

What You'll Be Doing

• Build and sustain strong relationships with our suppliers.
• Invoice Processing – Regularly review and process all invoices that are received into the business. Monitor own Approvals and Queries.
• Reconciliation of Statements – Identifying queries/invoices/payments and seeing through to a resolution.
• Raising Customer Services Cases - to apply credit notes to our ledger and help our customer service team credit back our customers where necessary.
• Updating internal systems with thorough notesregardinginvoices with price variances or queries, to get these invoices paid as soon as possible.
• Assistwith company audit where applicable – providing copy invoices,statementsor payments trail.
• Consistently achieving individual monthly targets on weekly reporting's supporting on KPIS set out by our management team.
• Being in control with Payments – Ensure payments and restricted templates are created andsubmittedas requested through NetSuite and HSBC Bank.
• Working directly with vendors to achieve the best possible EPD – Early Payment Discount.
• Able to process Payments Runs – ready for Approval, for example, processing the excel files into NetSuite, for Seniors and Team Leaders to review and release.
• Manage a complex supplier ledger and support ledger reviews (holding own query sessions with direct reports).
• Fielding day to day questions ahead of reaching the Accounts Payable Deputy Team Leaders.
• Support on hiring interviews when required.
• Identify any recurring process issues and raise to Deputy and Team Leaders.
• Providing support to colleagues with queries.
• Training and developing new team members whilst also providing support to direct reports.
• Reviewing Weekly Reporting with Level 1 and 2 Executives, to make sure these reporting tasks are completed to the best of the ability before being reviewed by Team Leaders and Managers.

What We Need From You

• Ability to multi-task, set own deadlines, prioritise and deliver against them.
• Exceptional ability to communicate complex information clearly and effectively to various audiences
• Self-motivated to improve knowledge with the ability to use what you have learnt to benefit the team. Driven to manage your own career progression moving forward
• Ability to identify areas for positive change
• Strategic Planning and Execution: Experience in developing and implementing strategic plans to improve department efficiency and effectiveness.
• Proven ability to problem solve with an understanding of when to manage a query independently and when to elevate further
• Highly numerate
• Minimum of 3 years' experience within Accounts Payable.

We also acknowledge that the confidence gap and imposter syndrome are a real thing and can get in the way of us meeting fantastic talent, so please don't hesitate to apply – we would love to hear from you!

Work in a way that works for you

We recognise that everyone is different and that the way in which people want to work and deliver at their best is different for everyone too. In this role, we can offer the following flexible working patterns:

• Hybrid working – 3 days in the office and 2 days working from home
• Working flexible hours - flexing the times you start and finish during the day
• Flexibility around school pick up and drop offs

Working with us

Wherever you work, we want you to experience the freedom and autonomy to realise your potential. You will feel supported by a team that celebrates individuality, encourages different perspectives, and embraces every background.

If you have a disability or neurodiversity, we can provide support or adjustments that you may need throughout our recruitment process or any mitigating circumstance you wish for us to consider. Any information you share on your application will be treated in confidence. You can find out more about life at Softcat and our commitments to diversity and inclusion at jobs.softcat.com/jobs/our-culture/

Here at Softcat, we don't prohibit the use of AI (artificial intelligence) in our application process, as we understand how far it can go to creating a truly equitable candidate experience. That being said, as a culture-driven organisation, we believe that the genuine essence of each person is what truly matters, so we highly encourage you to be as authentically you as possible when submitting your application to showcase your true and whole self.