Senior Accounts Payable Assistant

Unite Foundation; Bristol; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company in student accommodation is seeking a Senior Accounts Payable Assistant in Bristol to ensure efficient invoice processing, team support, and compliance. This role combines line management with expertise in financial operations, offering a dynamic work environment and opportunities for professional growth.

Benefits

Discretionary annual bonus

25 days paid holiday

Generous pension scheme with employer contributions

Health and wellbeing benefits

Enhanced family leave

Qualifications

• Strong experience in an accounts payable role.
• Experience of producing complex supplier reconciliations in Excel.
• Experience working in a customer-focused environment.

Responsibilities

• Oversee monthly reconciliation of priority suppliers.
• Manage company credit card administration for compliance.
• Ensure timely resolution of queries and outstanding balances.

Skills

Communication

Accuracy

Initiative

Attention to detail

Tools

Oracle

Bottomline Webflo invoice workflow

Excel

Job description

Unite Students fantastic Accounts Payable team have an exciting opportunity for a Senior Accounts Payable Assistant to join us in our Bristol office.

In this role you will provide an efficient and customer focused payables service, ensuring effective purchasing processes and compliance are in place.

You will ensure both internal and external customer needs are met whilst adhering to specified SLAs and enabling suppliers to be paid as per agreed terms.

As the Senior within the team, the role will include line management responsibilities, supporting with mentoring the less experienced members of the team, supporting in ensuring processes are adhered to and documented and being a support for escalation within the Team as well as covering times of absence for the Supervisor.

What You`ll Be Doing

• As the Senior within the team, the role will include supporting the team with 1-2-1`s, PDPs, appraisals, and any other line management support
• Support any business training activities in the payables area as required, as well as ensuring documentation in maintained and up to date
• Build and maintain relationships with suppliers and internal stakeholders to enable swift and accurate processing of invoices and timely settlement. Educate on the result/consequence of non-compliance e.g. No PO, No Pay. Escalate where necessary
• Serve as a subject matter expert (SME) for projects, offering expertise and guidance to support successful project delivery
• Take a positive approach to change within the business, generating and implementing ideas for continuous process improvement within Financial Services. To work with the Procurement and other stake holders highlighting areas which require improvement and collectively working towards resolution
• Support with any audit queries as required
• Ensuring all procedure documentation is kept up to date
• Close off the month end AP ledger
• Monthly reconciliation of priority/business critical suppliers including any legal letters, and ensure timely resolution of any queries/outstanding balances
• Overseeing our council tax and business rates processes, while building and maintaining relationships with local authorities to ensure compliance and efficiency
• Oversee the administration of our company fleet, ensuring compliance and operational effectiveness
• Manage company credit card administration, ensuring compliance and accuracy in the compliance of financial transactions
• Coordinate user accounts for travel and accommodation, streamlining processes for efficiency and cost-effectiveness
• Bank systems Admin

What We`re Looking for in You

• Strong experience in an accounts payable role
• Excellent communication, skills both verbal and written.
• Ability to work at a fast pace with a high level of accuracy.
• Comfortable working within a changing environment, managing priorities effectively.
• Pro-active and able to work on own initiative.
• Experience working effectively as part of a team.
• A self-starter who can demonstrate initiative, with the ability to prioritise workloads of self and team members
• Strong attention to detail
• Provide management information to support functional and business decisions
• Experience of working with Oracle and Bottomline Webflo invoice workflow
• Experience working in a customer focused environment and dealing with a variety of different stakeholders.
• Experience of producing complex supplier reconciliations in excel.

What You`ll Get in Return

• A discretionary annual bonus so you can share in the company`s success
• 25 days` paid holiday and an annual holiday buying scheme, with 5 additional days awarded for long service
• A generous pension scheme - employer contributions between 5% and 11% depending on how much you save
• Various benefits to support your health and wellbeing including a Healthcare Cash Plan, an Employee Assistance Programme, a Wellbeing platform and a Gym benefit that you can share with your family and friends
• Enhanced Family Leave including 18 weeks full pay for birthing parents and 4 weeks for non-birthing parents
• Lots of other great benefits including an annual ShareSave scheme, Employee Life Assurance, a discounts portal and more!

About Unite Students

Founded in 1991, Unite Students is a FTSE 100 business and the UK`s leading provider of purpose-built student accommodation. You can find us in 25 leading university towns and cities, with 74,000 students calling US home! We are driven by our values, culture, and a commitment to develop diverse and inclusive teams, filled with positive energy and new ideas.

Instinctive inclusion. We know that to create and maintain a happy healthy organisation, we have to work hard to ensure inclusion isn`t just what we do but who we are.

People make Unite Students. Employees, students and neighbours all contribute to building environments where we can all thrive.

Room for Everyone

We`re proud to be an employer that embraces individuality, and we`re passionate about building inclusive teams. We focus on creating a collaborative culture where you can be you, where your voice is heard, and where you can truly belong. We take great pride in being rated Gold Investors in People and are constantly striving to provide the highest standard of learning and development opportunities and professional pathways for our people. Building a home for success, for both our employees and students, requires exceptional people with a passion for creating room for everyone, doing what`s right, keeping US safe, and raising the bar. Join us as we build better experiences for students that live with us.

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