SEN EHCP Administrator & Reviews Coordinator

Coast and Vale Learning Trust; Tavistock; On-site; GBP 22,000 - 28,000; Full time

Job summary

The Special Partnership Trust is seeking a highly organised EHCP Administrator to coordinate annual reviews and ensure documentation meets statutory requirements. You will work with families, staff and external professionals to support pupils with SEND in Castlebridge School.

Key duties include monitoring EHCPs, taking minutes at reviews, generating reports, handling enquiries, and managing SIMS data. You will contribute to safeguarding and maintain accurate filing, supporting the wider

Qualifications

• 5 GCSEs A-C including English and Maths.
• Strong administration experience with good organisation skills.
• Confident communication with parents, staff and external agencies.
• Competent use of Microsoft Office and good typing skills.
• Ability to manage deadlines under pressure and maintain accuracy.
• Understanding and commitment to safeguarding children and young people.
• Commitment to equality, inclusion and working in a non-discriminatory manner.

Responsibilities

• Support and monitor EHCPs across the school, ensuring all statutory and legal requirements are met.
• Liaise closely with parents, carers, and external professionals to build effective partnerships in the best interests of pupils.
• Plan, coordinate, and administer Annual Reviews, Transition Reviews, and in‑year reviews, ensuring adjustments are made where pupil needs change.
• Attend review meetings, take accurate minutes, and produce reports and statistics for the Headteacher.
• Act as the first point of contact for EHCP‑related enquiries, maintaining positive and professional communication with families and partner agencies.
• Generate Annual Review and School Report documents in the correct formats, working with the Local Authority’s SEN Assessment and Placement Teams to meet deadlines.
• Plan and manage the School Report timetable, monitor completion, proofread content, and ensure distribution is completed on schedule.
• Handle appeals‑related issues and respond to parent enquiries.
• Coordinate data using SIMS and update school systems with required Annual Review information and pupil record updates.
• Maintain accurate paper‑based and digital filing systems, completing general administrative duties such as photocopying and archiving.
• Provide reception cover and wider administrative support when required.

Skills

5 GCSEs A-C incl English and Maths

Strong administration experience

Confident communication

Microsoft Office

Good typing skills

Tools

SIMS

Job description

The Special Partnership Trust is seeking a highly organised EHCP Administrator to coordinate annual reviews and ensure documentation meets statutory requirements. You will work with families, staff and external professionals to support pupils with SEND in Castlebridge School.

Key duties include monitoring EHCPs, taking minutes at reviews, generating reports, handling enquiries, and managing SIMS data. You will contribute to safeguarding and maintain accurate filing, supporting the wider