Secretary / Administrator

Harwood Recruitment Solutions Limited; West of England; On-site; GBP 25,000 - 38,000; Full time

Benefits offered by this job

Career development

Competitive salary

Job summary

A well established leading law firm in Bristol is recruiting for a Secretary / PA to support the Regulatory Risk and Resolution team, primarily working with schools. Legal secretarial experience would be advantageous but a strong secretary and administrator could also succeed.

This role promises a friendly, supportive team, with excellent benefits, career development and a competitive salary. The successful candidate will manage diaries, draft documents, handle correspondence and assist with

Qualifications

• Excellent attention to detail, organisation and typing skills.
• Full working knowledge of Outlook and Word.
• Excellent written and verbal communication.
• Previous secretarial/PA experience.
• Experience in a legal/litigation environment desirable.
• Experience with document management and accounting systems such as Lexis One and Intapp Open.

Responsibilities

• Produce timely, clear and accurate documents.
• Conduct conflict checks, open and close files.
• Manage diaries, arrange calls/meetings, book rooms and refreshments; assist with travel arrangements.
• Arrange meetings and take minutes.
• Assist with accounting and billing processes.

Skills

Attention to detail

Organisation

Typing skills

Communication skills

Team coordination

Diary management

Flexibility

Tools

Outlook

Word

Intapp Open

Lexis One

i-manage

Mimecast

Bighand

Excel

PowerPoint

Job description

I'm working with a well established leading law firm based in Bristol who is recruiting for a Secretary / PA to support the lawyers in theRegulatory Risk and Resolution team, working mainly with schools. This is a fantastic opportunity to work within a friendly and supportive team, legal secretarial experience would be advantageous but would also suit a good secretary and administrator.

Required skills, knowledge and experience.

• Excellent attention to detail, organisation and IT/typing skills essential.
• Full working knowledge of Outlook and Word is essential.
• Excellent communication skills, both written and verbal/telephone.
• A calm, helpful & professional image.
• Previous secretarial/PA experience.
• Previous experience of working within a legal/litigation environment desirable.
• Packages used (some experience preferred): Intapp Open & Lexis One (file inception and accounting systems) & (document case management systems) Word, Excel, AI, Powerpoint, Bighand (dictation/transcription system), i-manage and mimecast.

Required skills.

The ability to:

• work effectively with other secretaries to provide cohesive support.
• support a team of lawyers, prioritise workloads and work to deadlines.
• develop strong relationships within the team and firm.
• communicate accurately and concisely with colleagues and clients both verbally and in writing.
• type quickly and accurately and collate, save and format documents.
• plan and organise own work and manage diaries of team.
• demonstrate flexibility and commitment

Key tasks.

• Producing timely, clear and accurate documents.
• Conducting conflict checks, opening and closing files.
• Managing diaries, arranging calls, meetings, booking rooms and refreshments where required and helping to arrange travel/accommodation.
• Arranging meetings and taking minutes.
• Helping with accounting and billing eg payments in and out, moving time and invoicing processes.

this firm offers excellent benefits, career development and competitive salary.