Secretary / Administrator

Confidential; West of England, Bath; On-site; GBP 23,000 - 32,000; Full time

Benefits offered by this job

Excellent benefits

Career development

Competitive salary

Job summary

Confidential law firm in Bristol is seeking a Secretary/PA to support lawyers in the Regulatory Risk and Resolution team, primarily working with schools. Legal secretarial experience is advantageous; strong secretarial and administration skills are essential.

You will work in a friendly, supportive team, provide cohesive support to a group of lawyers, manage diaries, prepare documents, and assist with billing and financial processes in a legal setting.

Qualifications

• Previous secretarial/PA experience is essential or advantageous.
• Full working knowledge of Outlook and Word is essential.
• Excellent attention to detail, organisation and IT/typing skills are essential.
• Excellent communication skills, both written and verbal/telephone.
• A calm, helpful and professional image.
• Experience in a legal/litigation environment desirable.

Responsibilities

• Producing timely, clear and accurate documents.
• Conducting conflict checks, opening and closing files.
• Managing diaries, arranging calls, meetings, booking rooms and refreshments; assisting travel/accommodation arrangements.
• Arranging meetings and taking minutes.
• Assisting with accounting and billing processes (payments, time entry, invoicing).

Skills

Secretarial experience

Outlook

Word processing

Communication skills

Diary management

Billing support

Team collaboration

Tools

Intapp Open

Lexis One

Word

Excel

PowerPoint

Bighand

iManage

Mimecast

Job description

I'm working with a well established leading law firm based in Bristol who is recruiting for a Secretary / PA to support the lawyers in the Regulatory Risk and Resolution team, working mainly with schools. This is a fantastic opportunity to work within a friendly and supportive team, legal secretarial experience would be advantageous but would also suit a good secretary and administrator.

Required skills, knowledge and experience.

• Excellent attention to detail, organisation and IT/typing skills essential.
• Full working knowledge of Outlook and Word is essential.
• Excellent communication skills, both written and verbal/telephone.
• A calm, helpful & professional image.
• Previous secretarial/PA experience.
• Previous experience of working within a legal/litigation environment desirable.
• Packages used (some experience preferred): Intapp Open & Lexis One (file inception and accounting systems) & (document case management systems) Word, Excel, AI, Powerpoint, Bighand (dictation/transcription system), i-manage and mimecast.

Required skills.

The ability to:

• work effectively with other secretaries to provide cohesive support.
• support a team of lawyers, prioritise workloads and work to deadlines.
• develop strong relationships within the team and firm.
• communicate accurately and concisely with colleagues and clients both verbally and in writing.
• type quickly and accurately and collate, save and format documents.
• plan and organise own work and manage diaries of team.
• demonstrate flexibility and commitment.

Key tasks.

• Producing timely, clear and accurate documents.
• Conducting conflict checks, opening and closing files.
• Managing diaries, arranging calls, meetings, booking rooms and refreshments where required, helping to arrange travel/accommodation.
• Arranging meetings and taking minutes.
• Helping with accounting and billing eg payments in and out, moving time and invoicing processes.

this firm offers excellent benefits, career development and competitive salary.