Secretary / Administrator

Harwood Recruitment Solutions Ltd; Gloucester; On-site; GBP 24,000 - 30,000; Full time

Job summary

Harwood Recruitment Solutions Ltd is working with a well established leading law firm based in Bristol that is recruiting for a Secretary / PA to support the lawyers in the Regulatory Risk and Resolution team, working mainly with schools.

This is a fantastic opportunity to work within a friendly and supportive team, legal secretarial experience would be advantageous but would also suit a good secretary and administrator.

Qualifications

• Legal secretarial experience is advantageous.
• Proven experience in a fast-paced environment.
• Excellent attention to detail, organisation and IT/typing skills essential.
• Full working knowledge of Outlook and Word is essential.
• Excellent communication skills, both written and verbal/telephone.
• A calm, helpful & professional image.
• Previous secretarial/PA experience.
• Previous experience of working within a legal/litigation environment desirable.

Responsibilities

• Producing timely, clear and accurate documents.
• Conducting conflict checks, opening and closing files.
• Managing diaries, arranging calls, meetings, booking rooms and refreshments where required, helping to arrange travel/accommodation.
• Arranging meetings and taking minutes.
• Helping with accounting and billing eg payments in and out, moving time and invoicing processes.

Skills

Attention to detail

Organisation

IT/typing skills

Outlook proficiency

Communication skills

Secretarial experience

Legal/litigation experience desirable

Tools

Outlook

Word

Excel

PowerPoint

Intapp Open

Lexis One

Bighand

i-manage

Mimecast

Job description

I'm working with a well established leading law firm based in Bristol who is recruiting for a Secretary / PA to support the lawyers in theRegulatory Risk and Resolution team, working mainly with schools. This is a fantastic opportunity to work within a friendly and supportive team, legal secretarial experience would be advantageous but would also suit a good secretary and administrator.

Required skills, knowledge and experience.

• Excellent attention to detail, organisation and IT/typing skills essential.
• Full working knowledge of Outlook and Word is essential.
• Excellent communication skills, both written and verbal/telephone.
• A calm, helpful & professional image.
• Previous secretarial/PA experience.
• Previous experience of working within a legal/litigation environment desirable.
• Packages used (some experience preferred): Intapp Open & Lexis One (file inception and accounting systems) & (document case management systems) Word, Excel, AI, Powerpoint, Bighand (dictation/transcription system), i-manage and mimecast.

Required skills.

The ability to:

• work effectively with other secretaries to provide cohesive support.
• support a team of lawyers, prioritise workloads and work to deadlines.
• develop strong relationships within the team and firm.
• communicate accurately and concisely with colleagues and clients both verbally and in writing.
• type quickly and accurately and collate, save and format documents.
• plan and organise own work and manage diaries of team.
• demonstrate flexibility and commitment

Key tasks.

• Producing timely, clear and accurate documents.
• Conducting conflict checks, opening and closing files.
• Managing diaries, arranging calls, meetings, booking rooms and refreshments where required, helping to arrange travel/accommodation.
• Arranging meetings and taking minutes.
• Helping with accounting and billing eg payments in and out, moving time and invoicing processes.